Corporate Events Specialist

Jewelers Mutual Group • Neenah, WI

2d • Onsite

About The Position

The Corporate Events Specialist plans and executes trade shows and external industry events with moderate direction, helping develop and maintain event project plans that meet business needs. The role also handles daily marketing responsibilities and supports excellence and continuous improvement. This is an in-office position at the company’s headquarters in Neenah, Wisconsin.

The specialist manages trade show materials and inventory, coordinates event logistics and attendee arrangements, supports pre-show, on-site, and post-show activities, and tracks event budgets and expenses. The role also submits briefs for event-related marketing materials and placements, supports reporting and contact-list needs, processes vendor invoices, and coordinates association and show advertising with industry partners and other stakeholders.

Requirements

• At least 2–3 years of related experience; an equivalent combination of experience and education may be considered.
• Proficiency with Microsoft Office, including PowerPoint and Excel.
• Ability to lift up to 40 pounds regularly.
• Ability to travel up to 20%, including weekends as needed.
• Ability to work independently and without direct supervision.
• Ability to manage multiple priorities and meet deadlines.
• Detail-oriented, with the ability to see projects through to completion.
• Experience with budgeting and expense management.
• Strong written and oral communication skills.
• Client-service and problem-solving mindset.
• Inquisitive and comfortable asking questions.
• Team-oriented.

Nice To Haves

• Bachelor’s degree.
• Experience supporting a marketing or sales team, or working in a similar fast-paced environment.

Responsibilities

• Organize trade show and promotional materials, including ordering, inventory management, packing, shipping, unpacking, and restocking.
• Monitor the materials tracking system and track expected returns.
• Manage and attend trade shows, including pre-event, on-site, and post-event activities; the role includes regular weekend travel and support because most shows occur on weekends.
• Coordinate event reservations, orders, and communications, and assist with tracking event project-management tasks.
• Help plan more than 70 shows annually, including hotel reservations, attendee registrations, material shipping, booth furniture and electrical orders, material-handling agreements, and badge registrations.
• Coordinate event logistics, including attendee movements, reception setup, welcome-table staffing, and on-site support for booth staff, executives, and agents.
• Monitor attendee transfers, hotel blocks, and flights, and participate in planning calls with travel partners and hotels.
• Lead and organize pre-trade-show calls and maintain consistent communication with vendors and guests about event details.
• Help track and rationalize event and investor-relations spending against forecasts; process, code, and route show-related invoices for approval, coordinate with the VMO as needed, enter charges in budget spreadsheets, and track and reconcile expenses.
• Purchase show materials, including ordering, shipping, and printing.
• Submit briefs for event materials and marketing placements related to shows and associations as needed.
• Support event coordination across other marketing channels before, during, and after shows.
• Attend weekly team meetings and contribute to action items.
• Support reporting needs, including pulling trade show reports and tracking association and membership lists for penetration reporting.
• Compile contact lists for marketing efforts and process vendor invoice payments.
• Share end-to-end project management of association and show advertisements, working with industry partners and key stakeholders on content and ensuring artwork is on time and on brief.

Benefits

• Performance bonuses.
• Generous paid time off.
• 401(k) matching and additional company contributions through a retirement program.
• 50% charitable gift matching.
• Paid volunteer time.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed