Corporate Events Coordinator

Jefferies Financial Group•New York, NY

About The Position

Jefferies is seeking a Corporate Events Coordinator to support the planning and execution of client and internal events and sponsorships, including meetings, dinners, cocktail receptions, speaker series, sporting events, seminars, and hospitality programs. The coordinator partners with business groups across the U.S., Canada, and Latin America to deliver high-quality events that support business objectives and enhance client and employee experiences. Based in New York, the role supports event needs for Equities, Fixed Income, Investment Banking, Asset Management, and Corporate across the Americas. It involves managing event logistics and communications, coordinating virtual programs, tracking budgets and expenses, supporting vendor and contract workflows, providing onsite event support, and maintaining team resources and processes. The position requires flexibility to work early mornings, evenings, and weekends when event schedules require.

Requirements

At least 1 year of event planning or relevant industry experience.
Highly motivated, proactive self-starter who can learn quickly.
Collaborative and team-oriented, with the ability to work independently and exercise sound judgment.
Ability to manage multiple projects, priorities, and stakeholder requests simultaneously.
Highly organized and adaptable, with exceptional attention to detail.
Strong interpersonal, verbal, and written communication skills.
Flexibility to work early mornings, evenings, and weekends as event schedules require.
Composed, resourceful, and solutions-oriented under pressure.
Technologically proficient, including strong Microsoft Excel skills.

Nice To Haves

Experience working in or with the financial services industry.
Experience with CRM systems, automation tools, registration platforms, and Airtable.

Responsibilities

Plan and execute designated client-facing and internal events, meetings, industry and charitable sponsorships, and virtual programs.
Manage event logistics, including venues, room setup, audiovisual needs, catering, registration, name badges, attendee materials, and onsite execution.
Develop event invitations and communications; track RSVPs and manage attendee lists and registration details.
Coordinate virtual meetings and webinars using platforms such as Zoom and Microsoft Teams.
Track event budgets, invoices, receipts, and expenses, ensuring documentation is accurate and submitted according to internal processes.
Coordinate with venues and event partners, gather proposals, track deliverables, and maintain working relationships.
Assist with contract and legal review workflows by collecting required information, submitting materials for review, and following approval and signatory procedures.
Partner with business groups and internal teams, including Marketing, Compliance, Legal, and Travel & Expense, to execute events in accordance with internal procedures.
Provide onsite support, including guest check-in, vendor and venue coordination, real-time troubleshooting, and post-event wrap-up.
Maintain event trackers, vendor directories, process documents, and other team resources.
Contribute to post-event follow-up, reporting, and process improvements.