Coordinator, Corporate Events

NBCUniversal•New York, NY

1d•Hybrid

About The Position

NBCUniversal’s Corporate Events Department produces high-impact experiences for clients and C-suite executives across well-known media and entertainment brands. The Corporate Events Coordinator serves as a key point of contact for VIP hospitality, working directly with clients and C-suite executives, and supports the planning of client and internal events ranging from intimate dinners to large-scale programs. The role also provides administrative support to the department’s SVP and supports the team’s day-to-day operations. A strong command of registration platforms and a focus on guest communications are essential. The position reports to a Manager in the Corporate Events Department. The position is based in New York, NY, with a hybrid schedule requiring work from the office at least four days per week. Travel of up to 40% is required, along with flexible hours that may include evenings, weekends, and holidays based on the event schedule. Salary range: $55,000–$65,000.

Requirements

Bachelor’s degree or related work experience.
0–2 years of experience in events, hospitality, entertainment, or a related field.
Excellent written and verbal communication skills.
Proactive, solutions-oriented, and detail-oriented approach.
Ability to thrive in a fast-paced, high-volume environment where priorities can shift quickly.
Strong organizational skills and ability to manage multiple projects simultaneously under tight deadlines.
Reliable and flexible team player.
Proficiency in Outlook, Excel, PowerPoint, and registration platforms.
Experience booking hybrid and virtual meetings on Microsoft Teams.
Must be willing to work in New York, NY.
Must be willing to travel up to 40%.
Must be able to work flexible hours, including evenings, weekends, and holidays based on the event schedule.
Must contribute from the office a minimum of four days per week under the current hybrid schedule.

Nice To Haves

Current awareness of trends across food and beverage, hospitality, premiums, restaurants, entertainment, and sports.

Responsibilities

Serve as the primary guest communications liaison, coordinating travel arrangements, answering attendee questions, and troubleshooting registration issues.
Manage event invitations and RSVPs and maintain guest lists across multiple events.
Assist with producing digital and print event collateral.
Research venues, hotels, activities, transportation companies, gifts, and merchandise for upcoming events.
Provide on-site support for local New York City events and travel to events outside New York City as needed.
Track domestic and international event shipments and work with FedEx and other couriers to resolve delivery issues.
Coordinate shipping of team supplies and materials, including unpacking and restocking items after events.
Provide administrative support to the SVP, including calendar management, travel arrangements, and corporate card reconciliation.
Oversee the team’s p-card for event air travel and review and approve team members’ individual p-card charges.
Set up new vendors in the company’s financial database and submit invoices for wire or check payments.
Manage the department’s events calendar and team travel and PTO schedules.
Manage the inventory and use of event iPads and iPods and keep Spotify playlists current.
Organize and maintain department closets and event supply inventory.
Restock office supplies, including printer ink, shipping supplies, and name place cards.
Assist with onboarding new team members by ordering and setting up equipment and providing access to NBCUniversal portals and websites.
Train and help mentor Corporate Events Pages.