Corporate Events Coordinator
About The Position
Jefferies is seeking an Event Coordinator to support the planning and execution of a wide range of client and internal events and sponsorships. Programs include meetings, dinners, cocktail receptions, speaker series, sporting events, seminars, and hospitality programs. The role partners with business groups across the U.S., Canada, and Latin America to deliver high-quality events that support business objectives and enhance client and employee experiences. Based in New York, the coordinator handles corporate event needs for Equities, Fixed Income, Investment Banking, Asset Management, and Corporate across the Americas. The role involves planning and logistics, communications and registration, budget and vendor coordination, compliance with internal procedures, onsite support, and post-event reporting and process improvement.
Requirements
- Highly motivated, proactive self-starter who can learn quickly.
- Collaborative and team-oriented, with the ability to work independently and exercise sound judgment.
- Ability to manage multiple projects, priorities, and stakeholder requests simultaneously.
- Highly organized and adaptable, with exceptional attention to detail.
- Strong interpersonal, verbal, and written communication skills.
- Flexibility to work early mornings, evenings, and weekends as event schedules require.
- Composed, resourceful, and solutions-oriented under pressure.
- Technologically proficient, including strong Microsoft Excel skills.
Nice To Haves
- At least 1 year of event planning or relevant industry experience.
- Experience working in or with the financial services industry.
- Experience with CRM systems, automation tools, registration platforms, and Airtable.
Responsibilities
- Plan and execute designated client-facing and internal events, meetings, industry and charitable sponsorships, and virtual programs.
- Manage event logistics, including venue coordination, room setup, audiovisual needs, catering, registration, name badges, attendee materials, and onsite execution.
- Develop event invitations and communications, track RSVPs, manage attendee lists, and provide registration details.
- Coordinate virtual meetings and webinars using platforms such as Zoom and Microsoft Teams.
- Track event budgets, invoices, receipts, and expenses, ensuring documentation is accurate and submitted according to internal processes.
- Coordinate vendor management, including gathering proposals, tracking deliverables, and maintaining working relationships with venues and event partners.
- Assist with contract and legal review workflows by collecting information, submitting materials for review, and following approval and signatory procedures.
- Partner with business groups, Marketing, Compliance, Legal, and Travel & Expense to ensure events run smoothly and follow internal procedures.
- Provide onsite support, including guest check-in, vendor and venue coordination, real-time troubleshooting, and post-event wrap-up.
- Maintain event trackers, vendor directories, process documents, and other team resources.
- Contribute to post-event follow-up, reporting, and process improvements.
Benefits
- Annual discretionary incentive and retention bonus.
- Medical, dental, and vision coverage.
- 401(k).
- Life, accident, and disability insurance.
- Wellness programs.
- Paid time off, including vacation and sick leave.
- Paid holidays.
- Paid parental leave for full-time employees.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
