Corporate Events Specialist

Jewelers Mutual•Neenah, WI

1d•Onsite

About The Position

The Corporate Events Specialist plans and executes trade shows and external industry events with moderate direction, helping develop and maintain event project plans that meet business needs. The position also handles daily marketing responsibilities and supports continuous improvement. This is an in-office role at Jewelers Mutual’s headquarters in Neenah, Wisconsin. The role organizes trade show materials and inventory; manages event logistics before, during, and after shows; coordinates reservations, registrations, shipping, vendors, attendees, and on-site support; and helps track event budgets and expenses. It also supports marketing briefs, reporting, invoice processing, association and show advertising, and coordination across marketing channels. The position involves planning more than 70 shows annually, regular weekend travel as needed, and travel of up to 20%.

Requirements

At least 2–3 years of related experience; an equivalent combination of experience and education may be considered.
Proficiency in Microsoft Office, including PowerPoint and Excel.
Ability to lift up to 40 pounds regularly.
Ability to travel up to 20%, including weekends as needed.
Ability to work independently without direct supervision.
Ability to manage multiple priorities and meet deadlines.
Detail orientation and ability to see projects through to completion.
Experience with budgeting and expense management.
Strong written and oral communication skills.
Client-service and problem-solving mindset.
Inquisitive approach and comfort asking questions.
Team-player approach.

Nice To Haves

Bachelor’s degree.
Experience supporting a marketing or sales team, or working in a similar fast-paced environment.

Responsibilities

Order, organize, pack, ship, unpack, and restock trade show and promotional materials; monitor the tracking system for materials.
Manage and attend trade shows, including pre-show, on-site, and post-show activities.
Help plan more than 70 shows a year and coordinate hotel reservations, attendee registrations, shipping, booth furniture and electrical orders, material handling agreements, and badge registrations.
Coordinate event logistics, attendee transportation between events, reservations, orders, and communications.
Track event project-management tasks and participate in planning calls with travel partners and hotels.
Lead and organize pre-trade show calls and maintain communication with vendors and guests about event details.
Provide on-site support, including reception setup, staffing welcome tables, and assisting booth staff, executives, and agents.
Monitor attendee transfers, hotel blocks, and flights.
Track the Events/IR budget, compare expenses with forecasts, submit and code invoices for approval, coordinate with the VMO as needed, and enter charges for tracking and reconciliation.
Purchase and track show materials, including ordering, shipping, and printing.
Submit briefs for event materials and marketing placements related to shows and associations.
Support event coordination across marketing channels before, during, and after shows.
Attend weekly team meetings and contribute to action items.
Support reporting, including pulling trade show reports and tracking association and membership lists for penetration reporting.
Compile contact lists for marketing efforts and process vendor invoice payments.
Manage association and show advertising projects end to end with industry partners and stakeholders, ensuring content and artwork are on brief and delivered on time.