Manager, Corporate Events

New York Blood Center Inc•City of Rye, NY

4d•$115,000 - $125,000

About The Position

The Manager, Corporate Events leads the planning, coordination, and execution of New York Blood Center Enterprises (NYBCe) corporate events and provides guidance and support for events across its divisions. Reporting to the Vice President, Corporate Communications & Public Affairs, this role oversees events such as Board of Trustees meetings and dinners, leadership gatherings, employee recognition programs, donor and sponsor recognition events, and other special events. The manager also serves as a resource for divisional teams, offering event-planning expertise, best practices, and support to promote successful, consistent, and engaging events across the organization. The position establishes event-planning standards and provides strategic direction to divisional teams across multiple states, promoting fiscal responsibility and ensuring events are thoughtfully planned, consistently executed, and aligned with NYBCe's strategic objectives. The role works closely with executive leadership, internal stakeholders, vendors, and external partners to strengthen relationships, advance organizational priorities, and support NYBCe's mission. The manager oversees event planning from concept through evaluation, including budgets, venues, registration, catering, audiovisual needs, transportation, signage, vendor contracts, purchasing, invoices, and on-site coordination. The position develops event plans and tracking tools, coordinates communications and materials with internal teams, oversees event-day execution, addresses logistical challenges, and evaluates outcomes to recommend improvements. It also supports divisional events as needed, develops standardized planning resources, coordinates cross-functional teams, and helps ensure consistent branding and attendee experiences while accommodating local needs. The role requires travel to NYBCe facilities and event locations as needed, occasional evening and weekend work according to event schedules, and on-site presence for event setup, execution, and breakdown. Applicants performing the position in New York City or Westchester County have a proposed annual salary of $115,000 to $125,000. For applicants working elsewhere, salary reflects local market rates and is commensurate with skills, job-related knowledge, and experience.

Requirements

Bachelor's degree in Event Management, Communications, Public Relations, Hospitality Management, Business Administration, or a related field, or an equivalent combination of education and experience.
Minimum five years of progressively responsible experience in corporate event planning, event management, hospitality, or a related field.
Demonstrated experience independently managing events from concept through execution, including budgets, logistics, vendors, and stakeholder coordination.
Experience planning varied event formats, including corporate meetings, employee events, recognition programs, and large-scale gatherings.
Experience working with senior leadership and cross-functional teams.
Demonstrated experience coordinating cross-functional teams, managing multiple stakeholders, and executing events involving senior leadership or executive-level participants.
Valid driver's license and access to a reliable personal vehicle for travel to NYBCe facilities, event venues, and other locations as needed.
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Cultural competency and ability to communicate effectively and sensitively with individuals and groups from diverse backgrounds.
Proactive communication and follow-up skills, including anticipating needs, identifying outstanding items, and taking initiative to move projects forward.
Poise, tact, diplomacy, and professionalism when interacting with executive leadership, trustees, employees, and external stakeholders.
Excellent interpersonal, written, and verbal communication skills, including communicating clearly and confidently with people at all organizational levels.
Exceptional organization, attention to detail, and follow-through, with the ability to manage multiple events, competing priorities, and tight deadlines.
Strong project-management skills, including developing detailed plans, tracking deliverables, monitoring progress, and ensuring timely completion of tasks.
Strong problem-solving skills and the ability to remain calm, flexible, and resourceful when addressing unexpected challenges.
Strong financial-management skills, including event budgeting, expense tracking, vendor negotiations, and cost-conscious decision-making.
Strong customer-service orientation and commitment to positive participant experiences.
Ability to handle confidential and sensitive information with discretion.
Ability to work independently, exercise sound judgment, and take ownership of responsibilities.
Ability to balance multiple stakeholders' needs while maintaining alignment with organizational priorities.
Any combination of education, training, and experience equivalent to the stated requirements that supplies the necessary knowledge, skills, and experience to perform the job's essential functions.

Nice To Haves

Familiarity with event registration platforms, project-management tools, and virtual or hybrid event technologies.

Responsibilities

Lead planning and execution of NYBCe corporate events, including Board of Trustees meetings and dinners, employee activities, recognition programs, leadership meetings, retreats, symposiums, conferences, press conferences, ceremonies, receptions, and other special events.
Manage all event-planning phases, including timelines, budgets, venue selection, registration, catering, audiovisual requirements, transportation, signage, and on-site coordination.
Coordinate Board of Trustees meetings and dinners with executive leadership and internal stakeholders.
Develop and maintain event plans, schedules, checklists, invitation lists, RSVP records, seating charts, and tracking systems.
Source and manage vendors and service providers, including contracts, purchasing, invoices, expenses, and vendor relationships.
Serve as the primary contact for assigned events and coordinate with stakeholders, vendors, Facilities, Security, IT, and other teams on arrangements and logistics.
Oversee on-site event execution, anticipate and troubleshoot challenges, and support a positive experience for attendees, speakers, and leadership.
Coordinate event communications and materials with Corporate Communications, Creative, Public Relations, and other internal teams, following organizational brand standards, policies, and procedures.
Identify event opportunities for internal or external communications coverage and coordinate with Corporate Communications and Public Relations as appropriate.
Evaluate event outcomes, including feedback, costs, resource use, and effectiveness, and recommend improvements.
Provide divisional teams with event-planning guidance, consultation, and management expertise.
Partner with divisional leadership and designated event leads to identify event objectives, roles, responsibilities, timelines, and resources.
Develop and maintain standardized event-planning tools, templates, checklists, and best practices for NYBCe.
Advise on event logistics, vendors, budgets, branding, attendee experience, and operational considerations; support select divisional events when needed.
Promote consistent event quality, branding, and attendee experience while allowing flexibility for local needs.
Build working relationships with colleagues and leaders across NYBCe departments, divisions, and locations.
Partner with Corporate Communications, Human Resources, Facilities/Operations, Donor Recruitment, Public Relations, Stakeholder Relations, Fund Development, and other teams to support organizational priorities through events.
Coordinate cross-functional teams, volunteers, vendors, and internal stakeholders; establish objectives, deliverables, roles, responsibilities, and timelines.
Work with Creative and Digital teams on event branding, invitations, presentations, signage, promotional materials, and digital resources.
Collaborate with Fund Development and other teams to identify sponsorships, funding opportunities, and donor-recognition needs.
Communicate with stakeholders, track progress, follow up on outstanding items, and address potential challenges.
Balance competing priorities, adapt to changing needs, and support special projects and other departmental initiatives.
Represent NYBCe professionally with community partners, vendors, venues, and other external organizations.
Travel to NYBCe facilities and event locations as needed and work occasional evenings and weekends based on event schedules.
Be on-site for event setup, execution, and breakdown as required; respond to changing event requirements and organizational priorities.