Manager, Corporate Events

New York Blood Center Enterprises•Rye, NY

About The Position

The Manager, Corporate Events leads the planning, coordination, and execution of corporate events and provides guidance and support for events across NYBCe divisions. Reporting to the Vice President, Corporate Communications & Public Affairs, the role oversees corporate events such as Board of Trustees meetings and dinners, leadership gatherings, employee recognition programs, donor and sponsor recognition events, and other special events. It also serves as an event-planning resource for divisional teams, helping promote successful, consistent, and engaging events across the enterprise. The Manager plans and coordinates a broad range of events across NYBCe, including donor recognition events, sponsor appreciation events, grand openings, educational retreats, employee engagement activities, stakeholder and elected-official engagement events, community partnership events, scientific symposiums, conferences, press conferences, ceremonies, and receptions. The role provides strategic direction to divisional teams across multiple states by establishing planning standards, sharing best practices, and promoting fiscal responsibility. Events should align with NYBCe’s strategic objectives, strengthen stakeholder relationships, advance organizational priorities, and support the organization’s mission. This highly collaborative role requires strong organization, attention to detail, proactive follow-through, resourcefulness, ownership, and relationship-building. The Manager independently manages multiple priorities while maintaining professionalism and high standards of event execution. Responsibilities include managing event plans, budgets, venues, registration, catering, audiovisual needs, transportation, signage, vendors, contracts, purchasing, invoices, expenses, communications, and on-site execution. The role also develops standardized planning tools and provides consultation and support to divisional event teams. The position partners with teams across NYBCe, including Corporate Communications, Human Resources, Facilities/Operations, Donor Recruitment, Public Relations, Stakeholder Relations, Fund Development, Creative, and Digital. It may require travel to NYBCe facilities and event locations, occasional evening and weekend work, and on-site event setup, execution, and breakdown. The position operates in a fast-paced environment and responds to changing event requirements and organizational priorities.

Requirements

Bachelor’s degree in Event Management, Communications, Public Relations, Hospitality Management, Business Administration, or a related field, or an equivalent combination of education and experience.
At least five years of progressively responsible experience in corporate event planning, event management, hospitality, or a related field.
Demonstrated experience independently managing events from concept through execution, including budgets, logistics, vendors, and stakeholder coordination.
Experience planning a variety of event formats, including corporate meetings, employee events, recognition programs, and large-scale gatherings.
Experience working with senior leadership and cross-functional teams, including coordinating stakeholders and events involving senior or executive-level participants.
Valid driver’s license and access to a reliable personal vehicle for travel to facilities, venues, and other locations as needed.
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Familiarity with event registration platforms, project-management tools, and virtual or hybrid event technologies.
Cultural competency and ability to communicate effectively and sensitively with people and groups from diverse backgrounds.
Proactive communication and follow-up skills, including anticipating needs, identifying outstanding items, and taking initiative to move projects forward.
Poise, tact, diplomacy, and professionalism when interacting with executive leadership, trustees, employees, and external stakeholders.
Excellent interpersonal, written, and verbal communication skills, including communicating clearly and confidently with people at all organizational levels.
Exceptional organization, attention to detail, and follow-through, with the ability to manage multiple events, competing priorities, and tight deadlines.
Strong project-management skills, including developing detailed plans, tracking deliverables, monitoring progress, and ensuring timely completion of tasks.
Strong problem-solving skills and the ability to remain calm, flexible, and resourceful when addressing unexpected challenges.
Strong financial-management skills, including event budgeting, expense tracking, vendor negotiations, and cost-conscious decision-making.
Strong customer-service orientation and commitment to creating positive experiences for event participants.
Ability to handle confidential and sensitive information with discretion.
Ability to work independently, exercise sound judgment, and take ownership of responsibilities.
Ability to balance the needs of multiple stakeholders while maintaining alignment with organizational priorities.
Equivalent combinations of education, training, and experience that provide the necessary knowledge, skills, and experience to perform the essential functions are acceptable.

Responsibilities

Lead planning and execution of NYBCe corporate events, including Board of Trustees meetings and dinners, employee engagement activities, recognition programs, leadership meetings, retreats, symposiums, conferences, press conferences, ceremonies, receptions, and other special events.
Manage all phases of event planning, including timelines, budgets, venue selection, registration, catering, audiovisual requirements, transportation, signage, and on-site coordination.
Work with executive leadership and internal stakeholders to coordinate Board of Trustees meetings and dinners.
Develop and maintain event plans, schedules, checklists, invitation lists, RSVP records, seating charts, and tracking systems.
Source and manage vendors and service providers; oversee relationships, contracts, purchasing, invoices, and expenses.
Serve as the primary contact for assigned events and coordinate with stakeholders, vendors, Facilities, Security, IT, and other teams to confirm arrangements and address logistical needs.
Oversee on-site event execution, anticipate challenges, troubleshoot issues, and support a positive experience for attendees, speakers, and leadership.
Coordinate event communications and materials with Corporate Communications, Creative, Public Relations, and other teams, ensuring compliance with brand standards, policies, and procedures.
Identify event opportunities for internal or external communications coverage and coordinate with Corporate Communications and Public Relations as appropriate.
Evaluate event outcomes, including attendee feedback, costs, resource use, and effectiveness, and recommend improvements.
Serve as a central resource for divisional teams planning and executing local events, offering guidance, consultation, and event-management expertise.
Partner with divisional leadership and designated event leads to establish event needs, objectives, roles, responsibilities, timelines, and resource requirements.
Develop and maintain standardized event-planning tools, templates, checklists, and best practices for use across NYBCe.
Advise divisional teams on logistics, vendor selection, budgeting, branding, attendee experience, and operational considerations; support select divisional events when additional expertise or coordination is needed.
Promote consistent event quality, organizational branding, and attendee experience while allowing flexibility for local needs.
Build and maintain working relationships with colleagues and leaders across NYBCe departments, divisions, and locations.
Partner with internal teams to support organizational priorities through events and establish objectives, roles, responsibilities, timelines, and deliverables.
Coordinate cross-functional teams, volunteers, and vendors, providing guidance and direction for event planning and execution.
Work with Creative and Digital teams on event branding, invitations, presentations, signage, promotional materials, and digital resources.
Collaborate with Fund Development and other appropriate teams to identify potential sponsorships, funding opportunities, and donor-recognition needs.
Maintain clear stakeholder communications, track progress, follow up on outstanding items, and address potential challenges.
Balance competing priorities, adapt to changing needs, and support special projects and other departmental initiatives as assigned.
Represent NYBCe professionally with community partners, vendors, venues, and other external organizations.
Travel to NYBCe facilities and event locations as needed; work occasional evenings and weekends and be on-site for event setup, execution, and breakdown as required.