Coordinator Senior

CommonSpirit Health•Gilbert, AZ

About The Position

The Coordinator Senior provides comprehensive administrative and operational support to leadership and helps ensure an efficient, high-quality office environment. The role supports department operations through reporting, charge reconciliation, communications, scheduling, records management, customer service, and office supply and mail coordination. Success requires strong organization, proactive problem-solving, attention to detail, and the ability to anticipate needs and provide accurate, timely support. The position is based at Mercy Gilbert Medical Center, a 198-bed nonprofit facility serving communities in and around Gilbert, Arizona.

Requirements

High school graduate or equivalent combination of education.
Five years of experience.

Nice To Haves

Knowledge of medical terminology.

Responsibilities

Compile data and documentation and distribute scheduled and requested reports.
Complete charge reconciliation for the department.
Prepare outgoing communications and related materials as requested, following verbal direction or system policies and procedures.
Ensure written communications are clear, grammatically correct, proofread, and approved before final distribution.
Coordinate, evaluate, and modify schedules, conferences, orientations, and meetings.
Distribute meeting materials, transcribe minutes, process reimbursements, and arrange travel and lodging when necessary.
Establish and accurately maintain departmental files, databases, and records on an ongoing basis.
Assist with coordinating and maintaining employee records for performance evaluations.
Provide excellent customer service to internal and external customers and create a positive first impression.
Respond to telephone inquiries promptly and appropriately, addressing callers’ needs and transferring calls when necessary.
Arrange outgoing mail and packages using appropriate services.
Manage inventory, ordering, and distribution of office, program, and hospitality supplies.