Coordinator Senior
About The Position
The Coordinator Senior supports operational success by providing comprehensive support to leadership and helping ensure efficient office operations and high-quality service. The role manages a range of administrative functions and supports effective internal and external communication. It calls for strong organizational skills, proactive and resourceful problem-solving, and the ability to anticipate needs while providing accurate, timely support. Responsibilities include compiling and distributing reports and documentation, reconciling departmental charges, preparing outgoing communications, coordinating schedules and meetings, maintaining departmental files and records, assisting with employee performance records, providing customer service, responding to phone inquiries, arranging outgoing mail and packages, and managing office and program supplies.
Requirements
- High school graduate or equivalent combination of education.
- Five years of experience.
Nice To Haves
- Knowledge of medical terminology.
Responsibilities
- Compile data and documentation and distribute scheduled and requested reports.
- Complete charge reconciliation for the department.
- Prepare outgoing communications and related materials as requested or as guided by system policies and procedures; ensure communications are clear, grammatically correct, proofread, and approved before distribution.
- Coordinate, evaluate, and modify schedules, conferences, orientations, and meetings.
- Distribute meeting materials, transcribe minutes, process reimbursements, and arrange travel and lodging when necessary.
- Establish and accurately maintain departmental files, databases, and records on an ongoing basis.
- Assist with coordinating and maintaining employee records for performance evaluations.
- Provide excellent customer service to internal and external customers and make a positive first impression.
- Respond promptly and appropriately to telephone inquiries and transfer calls to the appropriate contact when necessary.
- Arrange outgoing mail and packages using appropriate services.
- Manage inventory, ordering, and distribution of office, program, and hospitality supplies.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
