Coordinator RO Business Operations (Accounting Admin)

Hilton Grand Vacations • Panama City Beach, FL

7d

About The Position

The Coordinator RO Business Operations facilitates and tracks Club Member point and financial activity, maintains records, ensures the accuracy of billings received, and codes and processes invoices. The role supports Resort Operations at Bayside Resort, A Hilton Vacation Club, and contributes to company success by performing financial and administrative tasks to established standards.

The coordinator verifies vendor invoices, prepares check requests and vendor setups, maintains organized records, verifies member information with vendors, tracks incoming commission checks, and prepares and analyzes reports for management. The position also supports managers and supervisors with tracking, investigating, and maintaining monthly reports.

Requirements

• High school or college diploma, or equivalent.
• At least two years of experience in invoice processing, reconciliation, administration, or clerical work.
• Computer proficiency in Microsoft Word, Excel, and Outlook.
• Time-management skills and the ability to coordinate and manage multiple priorities.
• Ability to take initiative and adapt effectively to change.
• Ability to recognize emergency situations and take appropriate action.
• Ability to establish and maintain cooperative working relationships.
• Ability to interpret and create spreadsheets.
• Ability to use sound judgment and work independently with minimal direction.
• Strong analytical and problem-solving skills.
• Basic math skills.

Responsibilities

• Facilitate and track internal financial tasks for the department.
• Verify vendor invoices for accuracy, prepare check requests, and maintain billing records.
• Prepare check requests and vendor setups for product orders, verifying and providing supporting documentation.
• Maintain organized records on the Club Ops drive.
• Provide vendors with verification of member information and facilitate Clarity recording where needed.
• Track and record incoming commission checks.
• Run reports and analyze data for management using Excel functions, including formulas, pivot tables, advanced functions, charts, and graphs.
• Support managers and supervisors with tracking, investigating, building, editing, and maintaining monthly reports.

Benefits

• Day 1 health benefits eligibility, including medical, dental, and vision coverage.
• Recognition programs and rewards.
• Travel discounts program.
• Paid vacation and paid sick days.
• Employee Assistance Program supporting physical and mental wellbeing.
• 401(k) program with company match.
• Tuition reimbursement programs.
• Employee stock purchase program.
• Learning and advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED