Accounting Admin

JIM HUDSON MOTORS OF SUMTER INC•Sumter, SC

11d

About The Position

Jim Hudson Toyota Sumter is hiring a part-time Accounting Admin to provide administrative and accounting support for dealership operations. The role supports daily, weekly, and monthly processes, including cash reconciliation, accounts payable and receivable, inventory audits, payroll data entry, and record management, while maintaining accuracy, compliance, and efficient operations. The position includes daily courier runs to a local bank and post office and handling cash, financial transactions, and confidential records. The company describes its culture as focused on lasting relationships with employees, customers, and the community, and says it invests in employee success.

Requirements

Previous automotive dealership accounting, bookkeeping, or administrative office experience is preferred.
Strong attention to detail and commitment to accurate records and documentation.
Ability to manage multiple responsibilities and meet daily, weekly, and monthly deadlines.
Excellent verbal and written communication skills and a professional, customer-focused approach.
Ability to handle cash, financial transactions, sensitive records, and confidential information with integrity and discretion.
Proficiency with accounting software, document management systems, and dealership management platforms.
Must be authorized to work in the U.S. without sponsorship and be a current resident.
Must pass pre-employment testing, including background checks, MVR, and drug screening.

Nice To Haves

Previous automotive dealership accounting, bookkeeping, or administrative office experience.
Reynolds & Reynolds experience.

Responsibilities

Reconcile daily cash and check deposits and update deposit records accurately.
Make daily courier runs to the local bank and post office.
Review and audit vehicle deal files for completeness and accuracy, then scan and upload supporting documents into Reynolds.
Conduct weekly audits of dealer tag inventory and records.
Monitor and maintain office supply inventory.
Manage accounts receivable, including mailing statements, processing payments, and following up on outstanding vendor balances.
Support accounts payable by posting and reconciling fuel receipts and related transactions.
Enter driver fees into the payroll system to support weekly payroll processing.
Process miscellaneous reimbursement checks for vendors and employees.
Perform monthly reconciliations of floorplan accounts and physical inventory records.