Coordinator RO Business Operations (Accounting Admin)

Hilton Grand Vacations • Panama City Beach, FL

6d

About The Position

The Coordinator RO Business Operations (Accounting Admin) facilitates and tracks Club Member point and financial activity, maintains records, ensures the accuracy of billings received, and codes and processes invoices. The role supports Resort Operations at Bayside Resort, A Hilton Vacation Club, and helps drive company success by completing financial and administrative tasks accurately and to high standards.

The coordinator verifies vendor invoices, prepares check requests and vendor setup documentation for product orders, organizes records on the Club Ops drive, and provides vendor verification of member information. The role also facilitates Clarity recording when needed, tracks incoming commission checks, and supports managers and supervisors with monthly reporting. This includes running reports, analyzing data, and using Excel functions to prepare information for management.

Requirements

• High school or college diploma, or equivalent.
• At least two years of experience in invoice processing, reconciliation, administration, or clerical work.
• Computer proficiency in Microsoft Word, Excel, and Outlook.
• Proficiency in time management and the ability to coordinate and manage multiple priorities.
• Ability to take initiative and adapt effectively to change.
• Ability to recognize an emergency situation and take appropriate action.
• Ability to establish and maintain cooperative working relationships.
• Ability to interpret and create spreadsheets.
• Ability to use sound judgment and work independently with minimal direction.
• Strong analytical and problem-solving skills.
• Basic math skills.

Responsibilities

• Facilitate and track internal department financial tasks.
• Verify vendor invoice accuracy, prepare check requests, and maintain billing records.
• Prepare check requests and vendor setup for product orders, including verifying and providing supporting documentation.
• Maintain organized records on the Club Ops drive.
• Provide vendors with verification of member information and facilitate Clarity recording when needed.
• Track and record incoming commission checks.
• Run reports and analyze data for presentation to management using Excel formulas, pivot tables, advanced functions, charts, and graphs.
• Support managers and supervisors in tracking and investigating information and building, editing, and maintaining monthly reports.

Benefits

• Day 1 eligibility for health benefits, including medical, dental, and vision coverage.
• Recognition programs and rewards.
• Travel discounts program.
• Paid vacation and paid sick days.
• Employee assistance program supporting physical and mental wellbeing.
• 401(k) program with company match.
• Tuition reimbursement programs.
• Employee stock purchase program.
• Learning and advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED