Coordinator, People & Workplace Experience

Madison Energy Infrastructure•New York, NY

12d•$85,000 - $105,000

About The Position

The Coordinator, People & Workplace Experience is a high-visibility role supporting the employee experience and day-to-day operations of Madison Energy Infrastructure’s New York City office. The position combines office management, culture and event coordination, executive support, and cross-office collaboration. The coordinator is expected to anticipate needs, connect details across teams, and improve ways of working as the company grows. The role reports to the Director, People & Talent and requires occasional travel for office and team support. The coordinator manages NYC office operations, including supplies, vendors, facilities, office systems, building relationships, and meeting logistics. They also help deliver company-wide culture programming and events in partnership with the Tysons-based People Coordinator, and support recognition and community initiatives across a distributed team. Executive support includes scheduling and logistics for the CEO and other senior stakeholders, as well as administrative support for the CEO, CPO, and CLO. Madison Energy Infrastructure develops, invests in, and operates distributed clean energy generation projects. The company describes its environment as fast-paced, outcome-oriented, collaborative, and focused on ownership, ambition, performance, integrity, and personal growth.

Requirements

1–3 years of experience in a fast-paced, high-accountability, cross-functional environment, such as executive support, people operations, project coordination, events, consulting, or another cross-functional role.
Exceptional judgment, discretion, and attention to detail, including the ability to anticipate needs and handle sensitive information.
Exceptional written and verbal communication and stakeholder management skills; communicates clearly and proactively, builds trust across levels and functions, and follows through.
Fluent use of AI and modern productivity tools to research, synthesize information, improve communications, streamline workflows, and automate repetitive work.
Intellectual curiosity, resourcefulness, and ability to learn quickly, ask thoughtful questions, and advance ambiguous requests.
Ability to thrive amid competing priorities, context-switch effectively, and move between detailed execution and broader priorities.
Strong interpersonal instincts and care in handling interactions.
Motivation to learn across functions and take on broader responsibilities over time.

Nice To Haves

Proficiency with Microsoft Office Suite.
Familiarity with systems such as Greenhouse and Lattice.

Responsibilities

Manage day-to-day operations of the New York City office.
Oversee office supplies, vendor coordination, facilities, IT and office systems support, and relationships with building management; serve as the primary point of contact for office-related needs.
Coordinate meeting logistics, including room scheduling, AV, and catering, and organize NYC all-hands and team meetings.
Help drive culture programming across the company in partnership with the Tysons-based People Coordinator, adapting programming across offices.
Plan and execute corporate-wide events, including quarterly meetings, company events, leadership offsites, and external office events such as MEI+ lab.
Support recognition and community experience initiatives that strengthen connection across a distributed team.
Take on special projects and emerging needs, bringing structure to ambiguous problems and driving work through completion.
Support the CEO and other senior stakeholders, including board-level contacts, with scheduling and logistics for high-stakes meetings and leadership convenings.
Provide administrative support to the CEO, CPO, and CLO, including calendar management, scheduling, travel coordination, and meeting logistics.
Use judgment and discretion when working with senior leadership and sensitive information.