Coordinator of Transportation Services

Edinburg CISD•Edinburg, TX

10d

About The Position

The Coordinator of Transportation Services assists the Director and Assistant Director in directing and managing the district’s transportation and vehicle maintenance program. The role oversees maintenance of district-owned vehicles and supports the safe, efficient operation of the transportation department, including bus-driver assignments and the scheduling of routes and vehicles. The coordinator provides regular training and staff development for Transportation staff and ensures yellow and white fleet vehicles are properly and regularly maintained. The position also supports route planning and schedule coordination, compliance with transportation policies and laws, reporting, student management, budgeting and inventory, personnel activities, and safety programs. It supervises assigned Transportation staff and may respond to after-hours emergencies, perform disaster duty, and be on call 24 hours a day. The work year is 226 days, and the position is classified as exempt.

Requirements

Bachelor’s degree required.
Supervisory experience required.
Ability to direct and manage operations of a large fleet of vehicles.
Knowledge of energy management and vehicle repair and maintenance.
Ability to manage budgets and personnel.
Ability to coordinate district functions.
Ability to interpret policy, procedures, and data.
Effective organizational, communication, and interpersonal skills.
Ability to communicate effectively verbally and in writing.
Ability to maintain emotional control under stress.
Ability to work in a fast-paced environment and be on call on a 24-hour basis.

Nice To Haves

Master’s degree preferred.
Three years of supervisory experience in transportation operations preferred.
Experience in public education administration preferred.

Responsibilities

Assist with developing bus routes in accordance with Texas Education Agency guidelines.
Coordinate transportation for extracurricular activities and special programs with the Director and Assistant Director.
Assist with coordinating and approving adjustments or additions to bus routes.
Respond to after-hours emergency calls as needed when the Director or Assistant Director is absent.
Communicate route and schedule changes to bus drivers, schools, and the public.
Monitor bus-driver pre-trip and post-trip inspections daily.
Ensure Special Needs, McKinney-Vento, and Foster Care routes are developed and implemented to maximize use of personnel and district vehicles.
Maintain and implement transportation policies and procedures consistent with federal and state law, State Board of Education rules, and board policy.
Compile, maintain, file, and present required transportation reports, records, and documents.
Implement district student-discipline policies and communicate expected behavior to students using district transportation.
Enforce safety standards consistent with state, federal, and insurance regulations and develop preventative safety programs.
Communicate training options and improvement plans to Transportation staff.
Comply with applicable personnel policies.
Conduct regular safety-related meetings and training.
Communicate repair needs for district-owned vehicles and oversee preventive-maintenance plans.
Assist in monitoring fuel deliveries and distribution.
Coordinate with Shop staff to ensure preventive-maintenance programs are in place and followed.
Assist in compiling budgets and cost estimates based on documented program needs.
Communicate inventory information about supplies and parts to the Assistant Director and Director to avoid ordering delays.
Assist with recommendations for disposal of obsolete or worn-out vehicles and equipment and for vehicle purchases.
Ensure quarterly inventories are conducted according to district and department guidelines.
Coordinate with school officials on transportation for special education students and placement of new students on buses; inform drivers about new or dismissed students.
Assist Bus Drivers and supervisory staff in ensuring bus-conduct reports are delivered to campuses and disciplinary measures are provided by campus administration.
Assist with recruiting, training, supervising, and evaluating Transportation personnel and make recommendations regarding placement, assignment, retention, discipline, and dismissal.
Assist the Assistant Director and Director in evaluating employee performance.
Assist with gathering information for investigations of school-bus accidents and student-safety violations.
Perform disaster duty as needed, including during hurricanes and earthquakes.
Attend monthly District Safety training and meetings and conduct regular safety training for Transportation employees.
Attend professional-growth activities to keep abreast of innovative transportation techniques.
Maintain good rapport with parents, the community, and district staff.
Perform duties safely and perform other related duties as assigned.
Monitor GeoTab GPS vehicle software daily.
Learn transportation-related software, including Versa-Trans, Geo-Tab, Webtravel, and Parallels.
Conduct on-site inspections of vehicle repair and maintenance operations.