Coordinator, HRIS (HR Data Management)

City of Fort Collins•Fort Collins, CO

About The Position

The City of Fort Collins is replacing its core Finance, HR, Payroll, and Budget systems with a new enterprise platform. The HRIS Coordinator will help keep employee records and pay changes accurate and timely while Human Resources colleagues dedicate time to the implementation. This is an established role, working alongside colleagues who are partly focused on the implementation. The position is limited term, expected to last three years, with possible extension depending on project needs. Much of the work will use systems that are being retired. The role processes and verifies employee pay and status changes, maintains records, and responds accurately and discreetly to employee and manager questions. The Coordinator works with HR colleagues, managers, and internal partners to communicate information, follow established procedures, identify process gaps, and recommend efficiencies. The position handles sensitive employee information and provides operational assistance across Human Resources as needed during the ERP implementation.

Requirements

Three years of experience in human resources data management, payroll, or a related area, or an equivalent combination of education and experience.
Knowledge of HR information system functionality, employee data fields, record maintenance, and data management procedures.
Knowledge of data-entry standards, employee-record maintenance practices, and procedures for identifying and correcting discrepancies.
Understanding of established HR policies, procedures, confidentiality requirements, and applicable guidelines for handling employee information.
Knowledge of standard reporting processes and methods for retrieving, reviewing, and validating employee data.
Demonstrated cultural competence when working with people of diverse identities, perspectives, and cultural backgrounds.
Strong learning orientation and ability to adapt to changing issues and trends.
Ability to read and comprehend City and departmental policies, regulations, rules, and standard operating procedures.
Clear and concise verbal and written communication skills.
Ability to use routine software and business applications, including word-processing, spreadsheet, presentation, and database software.
Ability to establish and maintain effective working relationships with City employees, representatives of other agencies and organizations, and community members.
Ability to apply judgment in defined situations, seek guidance when variables arise, and use established practices to resolve varied issues or coordinate multiple processes.
Ability to identify process gaps, contribute to task design, disseminate information, navigate procedures with customers, and recommend improvements to assigned team tasks.

Responsibilities

Receive, review, verify, and process employee status and pay changes derived from forms, contracts, or memorandums, ensuring accuracy across all employment types.
Review personnel forms for accuracy, identify discrepancies, and proactively correct errors to support payroll and status updates.
Maintain accurate position control data within the HRIS.
Conduct employment and income verifications for external entities in accordance with company policy and privacy regulations.
Maintain organized digital and physical personnel records in compliance with retention policies and privacy standards, and manage records using the document management system.
Document and maintain standard operating procedures for pay changes, data entry, and recordkeeping.
Conduct periodic audits of HRIS data and personnel forms, identifying and resolving missing information and data-entry inconsistencies before payroll runs.
Assist managers and employees with questions about employee status, pay, and policy.
Coordinate with Payroll, Benefits, and Finance to execute compensation adjustments and reconcile data accurately.
Provide general operational assistance across Human Resources as business needs require, helping maintain core HR services during organizational transitions.
Perform other duties as assigned in support of the Human Resources department during the ERP implementation.

Benefits

Medical, dental, and vision coverage for the employee and eligible family members, effective the first of the month after hire.
Paid vacation, paid holidays, and sick leave.
An additional one-time bank of 40 PTO hours for new full-time Classified and Unclassified Management hires.
Retirement benefits with company contributions after a six-month probation period and immediate vesting.
Flexible spending accounts for medical expenses and dependent care.
Employee Assistance Program offering counseling and legal and financial assistance.
Life insurance and short- and long-term disability coverage.
Wellness program and workout facilities.
Employee and family onsite health clinic.
Learning and development opportunities at all organizational levels, with opportunities for career mobility.