Coordinator-Community Partnerships and Events-UYA

Kansas City Royals•Kansas City, MO

About The Position

The Kansas City Urban Youth Academy (UYA) is a nonprofit organization dedicated to empowering Kansas City’s urban youth to unlock their potential and become tomorrow’s leaders through baseball and softball. This position is based at the UYA and supports community engagement through partnership development, outreach, event coordination, and program promotion. The Coordinator is the primary point of contact for community partnerships and builds and maintains relationships with schools, nonprofits, businesses, and other community stakeholders. The role collaborates across departments to increase awareness and participation in Academy programs through outreach, event execution, social media engagement, and youth recruitment. The position reports to the Manager, Community Engagement & Programs. The Coordinator plans and delivers a range of youth-focused, fundraising, educational, corporate, camp, and community events. Duties include event logistics, summer camp operations, staffing and volunteer coordination, participant communications, event documentation, reporting, and follow-up. The role also supports Academy baseball and softball programs, clinics, camps, tournaments, school visits, and special events. Administrative work includes maintaining calendars, partnership and participation records, event materials, and facility communications; tracking engagement and event metrics; creating promotional content and graphics; supporting budget tracking; and identifying improvements to planning processes. This is a full-time, exempt opportunity with an expected 40-hour work week. It is eligible for company benefits, a 401(k), and paid time off. Extended hours and weekends may be required based on deadlines and event schedules. The Kansas City Royals provide equal employment opportunities and reasonable accommodations for qualified individuals with disabilities.

Requirements

Ability to lift items weighing up to 25 pounds.
Ability to work seated for the majority of the workday and use a computer keyboard and telephone productively.
Ability to work in an environment where noise levels can be high at times.
Ability to walk through the facility and stand and walk for extended periods during programs, camps, events, and community activities.
Ability to work extended hours and/or weekends as required by deadlines and event scheduling.

Responsibilities

Serve as the primary contact for community partnership requests and liaison between the Academy and community partners.
Build and maintain relationships with local nonprofits, schools, businesses, community organizations, and other stakeholders.
Gather and maintain information and records related to partnership requests, approvals, commitments, deadlines, and next steps.
Follow established approval and communication processes for partnership opportunities.
Support the Summer Food Service Program, including required training, compliance, and daily operations.
Represent the Academy at community meetings, outreach events, and partnership opportunities.
Support community outreach and youth recruitment to increase awareness of and participation in Academy programs and events.
Maintain a database of community contacts, partnerships, and engagement activities.
Plan, organize, and execute youth-focused, fundraising, educational, camp, corporate, and community events.
Manage event logistics, including vendors, venue setup, volunteer recruitment, staffing, and coordination.
Prepare and manage event sheets, contracts, certificates of insurance, vendor lists, floor plans, timelines, staffing assignments, run-of-show documents, equipment plans, participant communications, and contingency plans.
Coordinate summer camp logistics, registration, participant communications, daily operations, staffing, onboarding, and scheduling.
Assist with recruiting, onboarding, coordinating, and communicating with certified teachers and program instructors for summer camps.
Prepare post-event reports and evaluations to assess outcomes and identify improvements.
Support fundraising and donor engagement events as assigned.
Support baseball and softball programs, clinics, camps, tournaments, school visits, and special events.
Complete event setup, breakdown, documentation, and follow-up with attention to detail and timely communication.
Respond professionally to schedule changes, partner needs, event adjustments, weather concerns, and unexpected circumstances.
Create and maintain a comprehensive calendar of events and community activities, including a building calendar with programming and open gym schedules.
Track and report participation, attendance, event success, and partnership data.
Capture and edit event photos for promotional materials and social media; post social media updates and track engagement.
Design television graphics and event signage, and keep facility signage, schedules, graphics, and informational materials accurate and current.
Maintain organized records of community plans, processes, and events; assist with budget tracking for engagement programs and events.
Prepare reports on community engagement impact and outcomes.
Communicate timely facility, program, schedule, registration, cancellation, and closure updates through approved channels.
Provide timely status updates and communicate early when deadlines, commitments, or deliverables may be at risk.
Identify opportunities to improve checklists, templates, workflows, and planning processes.