Coordinator-Community Partnerships and Events-UYA

Kansas City Royals•Kansas City, MO

About The Position

The Kansas City Urban Youth Academy (UYA) is a nonprofit organization dedicated to empowering Kansas City’s urban youth to reach their potential and become future leaders through baseball and softball. Based at UYA, the Coordinator, Community Partnerships and Events supports community engagement through partnership development, outreach, event coordination, and program promotion. The Coordinator serves as the primary contact for community partnerships and builds relationships with schools, nonprofit organizations, businesses, and other stakeholders. Working across departments, the role helps increase awareness of and participation in Academy programs through outreach, event execution, social media, and youth recruitment. The position reports to the Manager, Community Engagement & Programs. The role plans and coordinates community, youth, fundraising, educational, corporate, and Academy events; supports summer camps and the Summer Food Service Program; and handles related logistics, staffing, communications, records, reporting, and facility updates. It also maintains community and event calendars and data, tracks engagement and participation, supports promotional materials and social media, and helps improve planning processes. This is a full-time, exempt position with an expected 40-hour work week. The role is eligible for company benefits, 401(k), and paid time off. It may require extended hours and/or weekends based on deadlines and event schedules.

Requirements

Ability to lift items weighing up to 25 pounds.
Ability to work seated for the majority of the workday.
Ability to use a computer keyboard and telephone productively.
Ability to work in an environment where noise levels can be high at times.
Ability to walk around the facility and stand and walk for extended periods during programs, camps, events, and community activities.
Ability to work extended hours and/or weekends as required by deadlines and event scheduling.

Responsibilities

Serve as the primary contact for community partnership requests and act as a liaison between the Academy and community partners.
Build and maintain relationships with local nonprofits, schools, businesses, and other community stakeholders, ensuring follow-up and adherence to deadlines.
Gather and maintain information and records for partnership requests, approvals, commitments, deadlines, and next steps.
Support partnership opportunities in accordance with established approval and communication processes.
Collaborate with the Manager, Community Engagement & Programs on Summer Food Service Program training, compliance, and daily operations.
Represent the Academy at community meetings, outreach events, and partnership opportunities.
Support community outreach and youth recruitment efforts to increase awareness of and participation in Academy programs and events.
Maintain a database of community contacts, partnerships, and engagement activities.
Plan, organize, and execute youth-focused, fundraising, educational, camp, corporate, and community events.
Manage event logistics, including vendors, venue setup, volunteers, staffing, equipment, participant communications, and contingency plans.
Create and manage event sheets, contracts, certificates of insurance, vendor lists, floor plans, timelines, staffing assignments, and run-of-show documents.
Coordinate summer camp logistics, registrations, participant communications, and daily operations.
Assist with summer camp staffing, onboarding, scheduling, and operational support.
Recruit, onboard, coordinate, and communicate with certified teachers and program instructors for summer camp programming.
Coordinate volunteer schedules and event staffing needs.
Prepare post-event reports and evaluations, and support fundraising and donor engagement events as assigned.
Respond professionally to schedule changes, partner needs, event adjustments, weather concerns, and other unexpected circumstances.
Support baseball and softball programs, clinics, camps, tournaments, school visits, and special events as assigned.
Complete event setup, breakdown, documentation, and follow-up accurately and on time.
Create and maintain calendars of events, community activities, programming, and open gym schedules.
Track and report participation, attendance, event success, and community engagement outcomes.
Capture and edit event photos for promotional materials and social media; post social media updates and track engagement metrics.
Design event TV graphics and signage and keep facility signage, schedules, and informational materials accurate and current.
Maintain organized records of community plans, processes, events, participation, and partnership data.
Assist with budget tracking for community engagement programs and events.
Prepare reports highlighting community engagement impact and outcomes.
Communicate timely facility, program, schedule, registration, cancellation, and closure updates through approved channels.
Provide timely status updates and communicate early when deadlines, commitments, or deliverables may be at risk.
Identify improvements to checklists, templates, workflows, and planning processes.