Coordinator, Accounts Payable

Horizon Media•New York, NY

25d•Hybrid

About The Position

The Accounts Payable Analyst is an integral part of the finance team and is responsible for accurate, timely processing of corporate overhead payables. The role ensures corporate expenses are appropriately coded, approved, processed, and paid. It calls for strong attention to detail, foundational knowledge of accounts payable, and a customer-service mindset when supporting internal stakeholders and external vendors. The position processes overhead invoices and payment batches, handles vendor inquiries and AP inboxes for overhead and media payables, reconciles vendor statements, and helps maintain vendor records. It also supports financial controls, audit documentation, month-end close activities, and improvements to invoice routing and approval workflows.

Requirements

2–3 years of experience in a high-volume Accounts Payable role, preferably focused on overhead or corporate expenses.
Solid understanding of basic accounting principles and full-cycle Accounts Payable processes, including vendor setup, invoice processing, and payment execution.
Hands-on experience with major ERP systems.
Strong data-entry skills, accuracy, and attention to detail.
Problem-solving skills and ability to research and resolve invoice and payment discrepancies.
Strong verbal and written communication skills.
Collaborative, customer-service-oriented approach to working with internal teams and external vendors.

Nice To Haves

Experience with NetSuite is highly desirable.
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is preferred.

Responsibilities

Manage daily invoice processing for corporate overhead expenses, obtaining departmental approvals and coding.
Assist with preparing and executing weekly payment batches, including checks, ACH, and electronic payments.
Identify, research, and resolve invoice discrepancies, duplicate invoices, and missing information.
Monitor and manage two accounts payable email inboxes covering overhead and media payables.
Respond promptly and professionally to vendor inquiries about payment status, invoice disputes, and general questions across overhead and media channels.
Perform regular vendor statement reconciliations to keep accounts current and identify past-due balances.
Help maintain accurate vendor master files, including gathering W-9s and verifying banking details.
Work with employees across the organization to support timely processing and approval of overhead bills.
Follow AP financial controls and company policies to mitigate risk.
Maintain organized and accurate AP records and documentation for audits.
Support the AP Supervisor and finance team with month-end close procedures, including overhead accrual data, reporting, outstanding check reconciliations, and general ledger reconciliations.
Contribute to improvements to overhead invoice routing and approval workflows.