Accounts Payable Coordinator

Bluejack National•Aledo, TX

About The Position

The Accounts Payable Coordinator works in the Finance department and reports directly to the Controller. This hourly, non-exempt role is responsible for processing and reconciling accounts payable transactions, managing vendor invoices and payments, maintaining accurate financial records, and supporting accounting procedures. The position may also assist other departments and cross-train in Accounts Receivable and General Ledger functions. The role generally follows a Monday-through-Friday schedule, with weekends as needed and a schedule that is flexible as business dictates. Candidates are expected to reflect the Bluejack brand through their appearance, behavior, and communication, including a polished, conservative presentation. A valid Texas Driver’s License and compliance with driver safety policy requirements are required.

Requirements

Strong organizational skills and attention to detail.
Proficiency in Microsoft Excel and other accounting software.
Ability to communicate effectively and professionally with internal and external stakeholders.
Ability to work independently and as part of a team.
Strong problem-solving skills and ability to handle multiple tasks simultaneously.
High school diploma required.
Valid Texas Driver’s License and compliance with driver safety policy requirements.

Nice To Haves

Prior accounting experience in the high-end golf/country club or hospitality industry.
Experience with NorthStar.
Associate or bachelor’s degree in accounting, finance, or a related field.

Responsibilities

Handle vendor inquiries and ensure timely and accurate processing of vendor invoices.
Manage recurring payments and maintain the payment schedule for accurate financial reporting.
Record expenses and ensure proper allocation to the correct accounts and departments.
Process daily check runs and ensure proper separation of duties within cash disbursement processes.
Post and reconcile daily Accounts Payable transactions.
Follow up on outstanding or disputed invoices to ensure timely resolution and payment.
Reconcile accounts payable-related balance sheet accounts.
Enter and reconcile Club Holdings payables as part of the daily accounting process.
Reconcile outgoing payments and Club Holdings bank accounts.
Assist in creating and maintaining Accounting Standard Operating Procedures (SOPs).
Assist in various departments as needed.
Cross-train in Accounts Receivable and General Ledger functions to support the department.
Perform additional duties as requested by Bluejack leadership.