Accounts Payable Coordinator

Westminster University•Salt Lake City, UT

11d•Onsite

About The Position

Westminster University is seeking a detail-oriented and dependable Accounts Payable Coordinator to join its Finance and Accounting team. The position supports the university’s daily financial operations, primarily through accounts payable processing, purchasing card administration, and vendor communications. Working closely with the Accounts Payable Lead, the coordinator helps ensure that invoices, payments, and expense reimbursements are processed accurately and efficiently. The position also provides administrative and accounting support to the Finance Department and serves as a resource for campus departments regarding purchasing and payment processes. The ideal candidate is organized, comfortable working with numbers, attentive to detail, collaborative, and customer-service-oriented. This is a full-time, non-exempt, benefited position located at Westminster University in Salt Lake City, Utah.

Requirements

Associate degree and one year of relevant experience, or an equivalent combination of education, training, and experience.
Strong organizational skills and demonstrated attention to detail.
Proficiency in Microsoft Office applications, particularly Excel and Outlook.
Strong numerical aptitude and basic accounting skills.
Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
Excellent written and verbal communication skills.
Strong customer service skills and ability to work collaboratively with colleagues across departments.
Ability to maintain confidentiality when handling financial and sensitive information.

Nice To Haves

Previous experience in accounts payable, bookkeeping, accounting, or a related financial support role.
Experience working with accounting or enterprise resource planning (ERP) software.
Experience processing invoices, expense reimbursements, or vendor payments.
Familiarity with purchasing card programs and transaction reconciliation.
Experience in a higher education or nonprofit environment.
Working knowledge of basic accounting principles and general ledger account coding.

Responsibilities

Assist the Accounts Payable Lead with daily accounts payable operations, including processing invoices, check requests, and expense reimbursements.
Review invoices and supporting documentation for accuracy, completeness, and appropriate approvals.
Assist with preparing and processing vendor payments, including check runs and electronic payments.
Communicate with vendors and campus departments regarding invoice submissions, payment status, and outstanding documentation.
Research and assist in resolving invoice discrepancies and payment-related inquiries.
Maintain accurate and organized accounts payable records, including electronic filing and document management.
Assist with vendor record maintenance and updates.
Support the university’s purchasing card program by reviewing transactions, receipts, and supporting documentation.
Assist cardholders with transaction coding, documentation requirements, and general purchasing card inquiries.
Help monitor outstanding purchasing card transactions and follow up with cardholders to ensure timely reconciliation.
Assist with preparing purchasing card transactions for posting to the university’s accounting system.
Assist with maintaining accurate financial records and entering information into accounting systems.
Prepare reports, spreadsheets, and other financial documentation as requested.
Assist with the university’s UTA program and related administrative processes.
Respond to inquiries from campus departments and external vendors in a professional and timely manner.
Provide general administrative support to the Finance and Accounting Department, including document management, filing, and recordkeeping.
Assist with special projects and other duties as assigned.