Contracts Coordinator

Creighton University•Omaha, NE

10h

About The Position

The Contracts Coordinator independently performs professional and administrative duties supporting day-to-day clinical and field placements for program entities within the Hub umbrella. The role manages the full lifecycle of thousands of contracts, from initiation through completion, including reviewing contracts for compliance with university policies and legal requirements, supporting negotiations, monitoring countersignatures, maintaining a centralized repository, tracking expirations and renewals, and assisting with audits and compliance reviews. The coordinator resolves problems and provides guidance to contract submitters, reviewers, and approvers, while providing customer service to departments and divisions across campus. Following policies, procedures, and workflows approved by the General Counsel’s Office, the coordinator facilitates development and renewal of affiliation agreements and contract terms for student clinical placements. The role collaborates with healthcare and community agencies, reviews and updates contracts and databases, maintains complex filing systems, and monitors expiring contracts to avoid coverage lapses. It ensures contracts adhere to local, state, federal, and international policies and restrictions, as well as accrediting organization guidelines. The Contracts Coordinator serves as a resource to students, staff, preceptors, faculty, and external stakeholders on clinical placement contracts; liaises with Creighton University’s contracted partners and vendors; and manages the Hub portal for contract compliance and current student compliance updates. The role collects, organizes, and redacts information for reports and information requests, prepares reports on contract status, performance metrics, and potential risks, collaborates with Hub Compliance Coordinators on contractual site onboarding requirements, and maintains HIPAA, PHI, and FERPA compliance associated with contracts.

Requirements

Bachelor’s degree or equivalent experience.
At least 3 years of advanced administrative or clerical experience.
Demonstrated organizational and problem-solving skills and ability to work within tight and conflicting deadlines.
Ability to build relationships and work effectively with faculty, staff, students, administrators, and external agencies.
Working knowledge of Word, Excel, and Adobe.
Excellent verbal and written communication skills.
Ability to analyze and interpret data.
Excellent organizational and time-management skills.
Customer service skills.
Strong attention to detail and accuracy.
Ability to adapt to changing priorities and deadlines.
Comfort learning new software systems.
Strong interpersonal skills.
Ability to manage multiple projects simultaneously.
Ability to apply legal and compliance knowledge in accordance with University guidelines.
Ability to make independent decisions based on analysis and proactively resolve issues without direct supervision.

Nice To Haves

Experience working with contracts, especially in a university, legal, or healthcare environment.
Experience working in higher education with students and faculty.
Notary certification; it can be acquired while in the role.

Responsibilities

Manage the contract lifecycle from initiation through completion for thousands of contracts.
Review and analyze contracts for compliance with university policies and legal requirements.
Assist with contract negotiations and facilitate development and renewal of affiliation agreements and contract terms for student clinical placements.
Monitor contract processes to ensure documents are returned after countersignature.
Maintain the centralized contract repository, accurate records, complex filing systems, and contract databases.
Track expiration dates and renewal deadlines, monitor expiring contracts, and help prevent lapses in coverage.
Assist with contract audits and compliance reviews.
Resolve problems and provide guidance to contract submitters, reviewers, and approvers.
Provide customer service and serve as a resource to students, staff, preceptors, faculty, and external stakeholders on clinical placement contracts.
Collaborate with healthcare and community agencies and serve as a liaison between Creighton University and contracted partners and vendors.
Manage the Hub portal for contract compliance and ensure students receive current compliance updates.
Collect, organize, and redact information for reports and respond to requests for information related to clinical contracting.
Prepare reports on contract status, performance metrics, and potential risks for relevant stakeholders.
Collaborate with Hub Compliance Coordinators regarding contractual site onboarding requirements.
Maintain HIPAA, PHI, and FERPA compliance associated with contracts.
Ensure contracts adhere to applicable local, state, federal, and international policies and restrictions and accrediting organization guidelines.