Contract Project Coordinator

Consultant Engineering•Chandler, AZ

4d•Hybrid

About The Position

Tristar Engineering & Management, Inc. is seeking a Contract Project Coordinator to support company leadership, project managers, employees, and field teams. The role creates and maintains contract and project records in Deltek using information provided by project managers and leadership, gathers and accurately enters required information, coordinates updates, and maintains organized documentation. The coordinator arranges employee training and course registrations, communicates schedules and requirements, maintains training and certification records, monitors upcoming renewals, and follows up on completion documentation. The position also assembles and binds project plan books and other materials, prepares and formats company documents and presentations, orders supplies and project materials, and supports routine office operations. Occasional social media support includes preparing and scheduling posts, gathering photos and company information, and coordinating internal review. The role is based in Tristar’s Chandler office. After training, some hybrid or work-at-home arrangements are possible. Success means employee resumes are polished, Deltek records are accurate, training and certifications remain current, and office and field teams receive timely, dependable support. The stated standard office environment involves sitting or standing at a desk and using a computer and keyboard. Reasonable accommodations are available as required by law.

Requirements

Previous experience in operations support, project coordination, or a similar role.
Strong writing, editing, proofreading, and document-formatting skills.
Proficiency with Microsoft Word, Excel, Outlook, and PDF tools.
Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
Professional, approachable communication style and confidence following up to obtain needed information.
Sound judgment and discretion when handling employee, contract, and company information.
Initiative, flexibility, and a collaborative approach to supporting others.

Nice To Haves

Experience in engineering, construction, or professional services.
Experience with Adobe InDesign.
Deltek experience, with the ability to learn new software and follow established processes.

Responsibilities

Create and maintain contract and project records in Deltek using information from project managers and company leadership.
Gather required information, enter details accurately, coordinate updates, and maintain organized contract and project documentation.
Coordinate employee training, course registrations, and scheduling.
Communicate training dates, locations, prerequisites, and other instructions to employees and managers.
Maintain training and certification records, monitor upcoming renewals, and follow up on completion documentation.
Assemble, print, and bind project plan books and other materials for field staff and project teams.
Prepare and format company documents, forms, and presentation materials.
Order office supplies and project materials as needed and coordinate routine office needs.
Provide day-to-day operational support to company leadership, project managers, and staff as priorities arise.
Occasionally help prepare and schedule company social media posts, gather photos and information, and coordinate internal review before posting.