Project Coordinator (Part-Time/Contract)

Vantage Partners • Boston, MA

8d

About The Position

Vantage Partners is undertaking a firm-wide business transformation over the next 9–12 months, covering commercial management and CRM, Operations and resource management, Finance, cloud migration, technology integration, and associated processes, roles, governance, and ways of working. The Project Coordinator will support several concurrent workstreams, working independently with direction from the Director of Business Transformation. The role provides structure, coordination, and follow-through so work continues to move forward between meetings. It is not a senior transformation or strategy position; the Transformation Lead owns overall direction, strategic analysis, senior stakeholder management, content creation, and major decisions. The coordinator is expected to understand the basic substance of the work, identify unclear or delayed items, and proactively raise questions or issues.

The expected commitment is approximately 15–20 hours per week over 9–12 months, with some variation depending on the transformation phase. The hourly pay range is $35–$50; final compensation depends on experience, skills, and qualifications. Vantage Partners is an equal opportunity employer and states that applicants with disabilities may be entitled to reasonable accommodation during the application process.

Requirements

• Approximately 2–4 years of experience in consulting, project management, business operations, PMO, or a similar environment is suggested.
• Highly organized and dependable, with strong attention to detail and follow-through.
• Comfortable managing numerous actions, deadlines, and stakeholders simultaneously.
• Able to work independently once priorities and direction are established.
• Strong written communication and note-taking skills.
• Comfortable with PowerPoint, Excel, and common project-management tools.
• Able to understand enough business context to organize information intelligently rather than simply process tasks.
• Comfortable following up with colleagues at different organizational levels.
• Proactive about identifying missing information, overdue actions, or potential issues.
• Comfortable working in an environment where priorities and plans evolve over time.
• Able to leverage AI when fit-for-purpose.

Nice To Haves

• Experience with consulting, professional services, business transformation, or technology implementation.

Responsibilities

• Maintain workplans, timelines, milestones, dependencies, action items, and decision logs across transformation workstreams.
• Schedule project meetings, help organize agendas based on direction from the Transformation Lead, capture notes, decisions, and actions, and manage follow-up.
• Track commitments across Vantage stakeholders and external partners, follow up on outstanding items, and flag delays or dependencies.
• Maintain organized current project materials, plans, notes, decisions, and supporting documentation.
• Help schedule and organize vendor demonstrations, implementation discussions, and follow-ups; consolidate questions and track open items.
• Update project plans, trackers, existing presentations, and working documents based on discussions and direction.
• Conduct targeted research, collect stakeholder inputs, and organize information to support analysis and decisions.
• Help maintain a concise view of workstream status, upcoming work, and areas requiring attention or decisions.
• Proactively raise questions or issues when progress, momentum, or clarity is lacking.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed