Contract Coordinator

The Hiller Companies, Inc. • Alsip, IL

3d • $23 - $31 • Onsite

About The Position

The Contract Coordinator manages contract and purchase order requirements for multiple projects, working directly and professionally with project managers, subcontractors, and customers. This is an onsite position at the company's office in Alsip, Illinois. The schedule includes shortened lunch periods during the week to facilitate an early start to every weekend.

Requirements

• High school diploma or GED.
• At least five years of experience in accounting or equivalent.
• At least two years of construction contract administration experience.
• Sound understanding of contracting principles.
• Knowledge and experience with percentage-completion job cost accounting principles.
• Knowledge of construction contract language.
• Knowledge of sales and use tax laws.
• Experience working with ERP systems and job cost accounting.
• Knowledge of pre-lien and lien processes.
• Ability to create invoices in AIA format.
• Solid written and verbal communication skills.
• Ability to work with a positive attitude under pressure and without supervision to meet contractual deadlines.
• Proficiency with Microsoft Office products, including Word, Excel, and Outlook.

Nice To Haves

• Accounting or other business degree preferred.
• JD Edwards Enterprise One experience preferred but not required.

Responsibilities

• Ensure jobs are loaded correctly into ERP systems.
• Assist in compiling information for prequalification documents.
• Apply for certificates of insurance as needed for projects.
• Apply for bid bonds and project bonds as needed.
• Ensure jobs are invoiced correctly and in a timely manner.
• Monitor job costs daily and report jobs that are failing to meet budgeted margins to project managers and the general manager.
• Monitor overbilling and underbilling status and advise the general manager about underbilled projects.
• Ensure job budgets are accurate and revise them as necessary.
• Conduct job cost meetings as required.
• Oversee project purchasing activity and periodically review open purchase orders.
• Manage and reconcile petty cash disbursements.
• Organize and prepare billing documentation.
• Maintain complete customer and departmental files; collect and catalogue designs and billing information.
• Prepare productivity analyses.
• Compare contract documents with dollar amounts entered in the accounting system and resolve deviations.
• Ensure job dollar values are not overvalued, undervalued, or incorrectly reported.
• Review contract language and payment terms.
• Manage new job setup.
• Complete paperwork and update worksheets and reports related to division activity in a timely manner.
• Participate in weekly project management meetings.
• Perform other duties as assigned.

Benefits

• Competitive compensation, including pay advancement opportunities for industry certifications and continuing education.
• Comprehensive benefits package, including health, dental, and vision insurance; retirement plans; company-paid and voluntary life insurance; company-paid short-term disability; voluntary long-term disability; critical illness and accident insurance; and paid time off.
• Company-provided training, tools, and equipment, including a $150 annual boot allowance for employees required to wear safety boots.
• Career advancement potential within a growing company.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED