Contract Administrator

Energy Transfer•Houston, TX

21d

About The Position

The Contract Administrator works in the Contract Administration Group and reports to the Contract Administration Manager/Supervisor. This role is the initial point of contact within the contracts group, ensuring deals are appropriately documented, contract provisions are followed, and business records are maintained. The administrator communicates across functions on matters relating to systems and contracts. The position supports ET Entities/Commercial by entering and updating trades, drafting and reviewing confirmations, setting up contracts and maintaining associated data across systems, and supporting contract database and lifecycle processes. It also helps ensure compliance with SOX and other regulatory requirements, contributes to process improvement, collaborates across business lines, and provides cross-training and backup within the team. The work is usually performed under normal office working conditions. The employee must be able to remain stationary for 50% of the time because of prolonged sitting or standing. Occasional overnight travel and visits to industrial or manufacturing settings may be required; these visits can involve materials and chemicals, extreme temperatures, loud machinery, and the need for appropriate personal protective equipment.

Requirements

Bachelor’s degree or equivalent experience; the job-level description specifies a bachelor’s degree or equivalent experience for each level.
Required experience varies by selected level: Specialist/Analyst requires 2–5 years of relevant job-related experience; Senior Specialist/Analyst requires 5–8 years; Lead Specialist/Analyst requires 8 or more years.
Excellent organizational skills and effective verbal and written communication skills.
Effective interpersonal skills.
Ability to resolve issues across various groups without supervisor involvement.
Strong analytical and problem-solving skills.
Strong Microsoft Office skills.
Ability to think proactively, multitask, and work independently with minimal supervision.
Ability to prioritize and meet critical deadlines with a sense of urgency.
Ability to resolve non-routine problems without escalating them to management.
Ability to remain stationary for 50% of the time due to prolonged sitting or standing.
Ability to use appropriate personal protective equipment when visiting industrial or manufacturing settings, where such visits are required.

Nice To Haves

Equivalent experience with 2+ years of physical products contracts is preferred as an alternative to a bachelor’s degree.
One or more years of physical products contract administration experience is preferred.
Experience with contract review and contract system management is preferred.

Responsibilities

Enter trades and trade updates accurately and on time in the system of record.
Draft and issue confirmations.
Review third-party confirmations and identify and resolve discrepancies.
Set up contracts and maintain related data across systems, including Entero, Agiloft, SAP, RightAngle, and Filenet.
Support contract database maintenance, including updates and deadline tracking.
Support the contract lifecycle process from routing through execution and ensure compliance requirements are met.
Assist with projects and process improvement efforts as needed.
Ensure SOX and other regulatory requirements are met.
Collaborate across business lines to ensure processes are followed and needs are met.
Cross-train and provide backup within the team.
Follow established procedures and contribute to updates as needed.