Contract Administrator

Colliers Engineering & Design • Seattle, WA

6d • Onsite

About The Position

Ramos Consulting Services, now part of Colliers Engineering & Design, is an engineering, program, and construction management firm providing transit, transportation, and infrastructure consulting services on public projects across the Western United States. The company serves municipal, transit, transportation, airport, and port sectors.

The Contract Administrator supports contract administration and procurement within the Project Controls group of the Construction Management Consultant team on a light rail extension program's trackwork and systems construction contract. The role supports the Authority and Resident Engineer with procurement-phase activities, contract compliance, and maintaining complete, audit-ready contract files in accordance with federal and state requirements and Authority policies and procedures. The position must be performed on-site in Seattle.

Requirements

• Approximately 5 or more years of contract administration or procurement experience, preferably on publicly funded construction contracts.
• Ability to work on-site in Seattle.
• Ability to read, write, and understand English to comprehend written job-related communications and verbal instructions and interactions.

Nice To Haves

• Bachelor's degree; 5 or more years of relevant experience may be considered in lieu of a degree.
• Federal contracting experience, including familiarity with FTA requirements.
• Certification such as CPCM, CFCM, CCCM, CCMA, CPPO, CPPB, or NIGP-CPP.
• Familiarity with GC/CM or alternative delivery procurement.

Responsibilities

• Support the Authority in developing and managing procurement processes, including schedules, advertisement, pre-submittal meetings, site visits, evaluation, selection, negotiation, award, and contract execution.
• Support development of contract special conditions, specifications, and procurement documents.
• Review contract requirements, special provisions, terms, and conditions for compliance with applicable federal and state laws, regulations, and Authority policies.
• Support responsiveness and responsibility reviews of proposals and bids.
• Support cost and price analysis and contract negotiations.
• Monitor contractor compliance with contract terms, insurance and bonding requirements, and reporting obligations.
• Coordinate with the Change Order Manager to ensure changes and amendments are properly documented and executed.
• Coordinate with labor compliance and economic development staff on contractor compliance reporting.
• Ensure contract files contain essential documentation and are accurate and complete for audit purposes.
• Prepare contract correspondence and support the Resident Engineer with contract administration tasks.
• Support contract closeout documentation.

Benefits

• 100% employer-paid medical, dental, and vision insurance for employee base plans, with a 40% employer contribution toward dependent or family coverage plans.
• 120 hours of combined PTO and sick time annually, in addition to paid holidays.
• 401(k) retirement plan with a company match of 50% on the first 6% of employee contributions.
• Pre-tax FSA/HSA options for medical, dental, and dependent care expenses.
• 100% employer-paid Employee Assistance Program providing confidential work-life balance, financial wellness, and emotional well-being support.
• Access to expanded technical resources, mentorship, and career development opportunities.

What This Job Offers

• Job Type: Full-time