Contract Administrator

LUMA Energy•Santurce-NEOS, PR

21d

About The Position

Ensures the effective development, execution, and compliance of task orders and change orders; manages invoicing approvals and the administration of capital project or other contracts; and oversees the monitoring and closeout of assigned service contracts in alignment with company standards, LUMA practices, and applicable laws and regulations. The role coordinates contract administration, monitoring, and closeout; serves as the primary contact for assigned teams and contracts; reviews invoices, change orders, and completion documentation; prepares contract reports; and maintains organized digital records. It tracks milestones, expirations, deliverables, workloads, and service timelines, and provides updates and guidance to Operations end-users and stakeholders. The Contract Administrator monitors performance and KPIs, manages contract budgets and burn-rate tracking, ensures audit readiness, evaluates contractor performance, and follows applicable policies, procedures, laws, and regulations. The role also participates in storm restoration tasks and assigned drills and performs other aligned duties as needed.

Requirements

Bachelor’s degree in Business Administration, Accounting, Supply Chain, or a related field from an accredited university.
Three years of experience in contract negotiation and administration, including monitoring and enforcing contract compliance; utility or EPC experience is preferred.
Knowledge of municipal, state, and federal regulatory requirements, including Puerto Rico Energy Bureau (PREB) and the Financial Oversight and Management Board for Puerto Rico (FOMB).
Strong organizational, interpersonal, leadership, and analytical skills.
Ability to work assertively and effectively with demanding contractors and customers.
Proven ability to identify and manage contract risks.
Ability to prioritize tasks and manage time effectively to meet strict deadlines.
Strong proficiency in Microsoft Excel.
Strong written and spoken communication skills in English and Spanish.

Nice To Haves

Juris Doctor degree.
Experience in a utility or EPC environment.
Familiarity with U.S. contract law, contract composition, and claims.
FEMA experience.

Responsibilities

Coordinate the administration, monitoring, and closeout of service contracts in accordance with defined standards, Procurement policies, and company procedures.
Serve as the primary point of contact for assigned teams and contracts, supporting communication and contract administration.
Review and process invoices, change orders, and contract completion documentation promptly and accurately, ensuring compliance with internal criteria.
Prepare and review contract reports and supporting documentation for completeness, consistency, and compliance.
Maintain organized, accurate, and accessible digital systems for contracts, records, invoicing, and related documentation.
Track contract milestones, expirations, deliverables, workloads, and service timelines, initiating actions to maintain compliance and performance.
Provide updates, support, and guidance to Operations end-users and collaborate with Contract Owners, Contract Administrators, Procurement, and other stakeholders on processes and approvals.
Monitor contract performance and related KPIs to validate compliance with contractual obligations.
Manage contract budgets and maintain accurate burn-rate tracking.
Preserve required records and documentation to ensure audit readiness and compliance with applicable standards.
Evaluate contractor performance by tracking deliverables and conducting scheduled performance reviews.
Follow company policies, procedures, and standards and comply with applicable laws and industry regulations.
Participate in storm restoration tasks and assigned drills to support safe and reliable service recovery.
Perform additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.