Contract Administrator
About The Position
The Contract Administrator provides administrative support to the Legal Services team throughout the contract lifecycle. The role maintains contract processes, templates, documentation, and tracking systems, and coordinates across departments to support timely contract processing and legal team efficiency. The position handles contract intake and administration, including responding to business requests, routing matters to legal resources, preparing termination notices, opening and maintaining contract files, and supporting contract documentation and recordkeeping. It serves as the primary business point of contact for intake information and contract finalization. The role also assists with review and redlining of NDAs and similar agreements, amendments, terminations, renewals, and file management. Additional responsibilities include administering Certificate of Insurance documentation; using AI-assisted tools and redline comparison features; supporting centralized contract tracking and management processes; creating reports and dashboards; maintaining a review calendar, contract playbooks, clause libraries, and standard templates; administering the contracts team’s Legal Services SharePoint site; and assisting with training materials and other administrative support.
Requirements
- Must possess one or more of the following: a bachelor's degree in any field, an ABA Paralegal Certificate, a Project Management Certification, or an equivalent combination of education and experience.
- At least 3 years of experience in contract management or a related contract paralegal role.
- Proficiency in Microsoft 365 applications, including Word, Excel, Teams, and Outlook, for contract management and collaboration.
- Experience using Smartsheets and generating reports and dashboards.
- Strong organizational, multitasking, and time management skills.
- Familiarity with contract lifecycle management concepts and processes, including contract intake, tracking, and lifecycle documentation.
Responsibilities
- Handle day-to-day contract administration for the Legal Services team, including responding to business intake requests and routing matters to appropriate legal resources.
- Prepare contract termination notices; open and maintain contract files; and support contract documentation and recordkeeping.
- Serve as the primary point of contact for business teams, ensuring Legal receives required information to process intake requests and finalize contracts.
- Assist with review and redlining of NDAs and similar agreements, as well as administration of amendments, terminations, renewals, and files.
- Support Certificate of Insurance processes by collecting, tracking, organizing, and maintaining documentation and coordinating follow-up.
- Use AI-assisted tools and redline comparison features to support contract review efficiency and turnaround time.
- Support development, implementation, and maintenance of centralized contract tracking and management processes, including interim systems and future solutions.
- Create and maintain reports and dashboards in intake or contract systems and provide contract data reporting to the Legal Services team as needed.
- Develop and implement a review calendar for regular review and updating of templates and playbooks.
- Maintain and version-control contract playbooks, clause libraries, and standard templates, and upload updated materials to their repositories.
- Administer the Legal Services SharePoint site for the contracts team and keep contract-related intranet content current.
- Assist with preparation of training and related materials as needed.
- Perform other administrative support duties for the Legal Services team as needed.
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What This Job Offers
Job Type
Full-time
