Contract Administrator

State of Oklahoma • Oklahoma City, OK

3d • $66,400 - $83,800 • Onsite

About The Position

The Contract Administrator works in the Oklahoma Department of Transportation’s Contract Compliance Division, Contract Administration Branch. The position manages all phases of professional (consultant) contract administration, from solicitation through contract closeout. The role’s duties and level of responsibility vary according to the appointed level (II, III, or IV), with work involving program management, development, coordination, planning, evaluation, and implementation. The role is based at 200 NE 21st Street, Oklahoma City, Oklahoma, and reports to the Division Manager. The position is exempt. Candidates may be required to complete a pre-employment background check and drug screening; some positions may also require a physical abilities demonstration. Some positions require willingness and ability to perform job-related travel.

Requirements

• For Level II: bachelor’s degree and three years of professional experience in business or public administration, or an equivalent combination substituting one year of technical administrative experience for each year of required education.
• For Level III: bachelor’s degree and four years of professional experience in business or public administration, including one year in a supervisory or administrative capacity, or an equivalent education-and-experience combination as specified in the posting.
• For Level IV: bachelor’s degree and five years of professional experience in business or public administration, including two years in a supervisory or administrative capacity, or an equivalent education-and-experience combination as specified in the posting.
• No substitution is allowed for the required professional-level experience in a supervisory or administrative capacity.
• Technical administrative experience must involve highly complex clerical work under the direct supervision of a professional supervisor or manager.
• Knowledge of organization and management methods, public administration, agency policies and procedures, grant or contract program requirements, the legislative process, basic research and statistical techniques, relevant federal and state laws and regulations, and supervisory principles and practices.
• Ability to establish and maintain effective working relationships; communicate orally and in writing; establish and develop training programs; exercise judgment; analyze situations; organize and present facts and opinions; plan, direct, and review others’ work; coordinate organizational units; and coordinate functions and activities of governmental organizations.
• Some positions require willingness and ability to perform all job-related travel.

Responsibilities

• Manage professional consultant contracts through all phases, from solicitation through contract closeout.
• Plan, organize, direct, develop, coordinate, implement, and evaluate programs, divisions, units, or functions, depending on the appointed level.
• Interpret and advise agency personnel and the public on departmental rules, regulations, and laws.
• Prepare administrative, statistical, and fiscal documents related to departmental activity.
• Provide guidance, supervision, or direction to assigned staff and support their planning, training, and program implementation.
• Advise on future resource requirements and program priorities, and estimate timelines for assigned activities.
• Develop policies, rules, and regulations consistent with state and federal laws.
• Plan, develop, and conduct training, seminars, meetings, or clinics as required, and represent the agency at meetings, seminars, and conferences.
• Draft policies and procedures and develop contract or grant proposals.
• Review proposed legislation and recommend changes; may serve as a legislative liaison.
• Coordinate program services and activities and, at Level IV, coordinate implementation involving other federal, state, or local governmental organizations.

Benefits

• Annual benefit allowance for employees and dependents enrolling in benefits, up to $20,538.24.
• Medical, dental, and vision plan options, including options to enroll in a Health Savings Account or Flexible Spending Account.
• Retirement savings plans, including the Pathfinder Defined Contribution Plan with employer matching for eligible employees and the OPERS Defined Benefit Plan for eligible returning employees.
• Annual leave accrual of 15 to 25 days depending on years of service; leave rolls over each year.
• Sick leave accrual of 15 days per year.
• 11 paid holidays per year.
• Annual longevity payments for eligible State employees with at least two years of State service.
• Employee Assistance Program and wellness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level