Contract Administrator

Griffith Company • Santa Fe Springs, CA

7d • $28 - $43

About The Position

The Contract Administrator supports the Estimating and Project Management teams by assisting with bid preparation and administering projects after a successful low bid. The role obtains and reviews bid documents, coordinates bid requirements and schedules, prepares and submits bid packages, and supports contract, subcontract, insurance, bonding, and project documentation processes. It also handles administrative coordination related to subcontract agreements, prequalification packages, preliminary notices, EEO correspondence, job books, and change orders.

The position is based primarily in an indoor office environment and includes occasional travel. Griffith Company describes its culture as supportive and focused on communication, respect, recognition, and employee growth. The position offers an hourly rate of $28.00–$43.00, a benefits package subject to eligibility, and case-by-case relocation assistance for candidates outside the local area.

Requirements

• At least 2 years of experience collecting, analyzing, and interpreting data, preferably in a construction or manufacturing environment.
• Advanced skills with Microsoft Excel, Microsoft Word, Adobe Acrobat, and Outlook.
• Excellent verbal and written communication skills.
• Detail-oriented, with the ability to work under pressure and meet strict deadlines.
• Self-motivated and intellectually curious, with the ability to work with a diverse group of people.
• Ability to perform the essential functions of the position, including frequent standing and walking, extended sitting, lifting and moving up to 20 pounds, pushing or pulling file cabinets, extended computer-screen use, and frequent typing.

Nice To Haves

• Experience with Viewpoint Software or an equivalent ERP system.
• Bachelor’s degree; preferred but not required.

Responsibilities

• Obtain plans and specifications from owners or agencies.
• Work with estimators to determine the bid requirements for individual projects.
• Maintain the estimating team's bid schedule.
• Complete Good Faith Effort documentation when required, including writing letters, posting advertisements, contacting subcontractors, and documenting outreach efforts.
• Prepare bid packages and coordinate with bonding and insurance companies to confirm project requirements can be met.
• Physically submit bid packages to owners or agencies when necessary.
• Review contract agreements and obtain required bonds, insurance, and authorized signatures for Prime Contract documentation.
• Generate, issue, and administer Subcontract Agreements; review subcontract correspondence and respond as needed.
• Maintain subcontract status databases.
• Prepare prequalification packages for submission to owners or agencies.
• Prepare and file preliminary notices on private contracts.
• Prepare and distribute preliminary information forms.
• Prepare and distribute EEO letters to signatory unions.
• Gather documentation and prepare job books for each project.
• Facilitate execution of change orders and route executed copies to the project team.
• Perform other duties as assigned.

Benefits

• Superior health benefits package.
• Performance-based compensation.
• Employee Stock Ownership Plan (ESOP), providing employees an opportunity to benefit financially from company success.
• Vacation time.
• Sick days.
• Paid holidays.
• 401K program.
• Case-by-case relocation assistance for candidates outside the local area.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed