Contract Administrator

Energy Transfer•Houston, TX

11d•Onsite

About The Position

The Contract Administrator administers, analyzes, executes, and monitors crude oil gathering and transportation, terminating, storage, and other related commercial agreements. The position works across Crude Commercial, Accounting, Risk Management, Legal, and Operations to ensure contractual obligations are accurately captured, monitored, and fulfilled throughout the contract lifecycle. The role also supports contract data and reporting, monthly close, settlements, audits, dispute resolution, counterparty onboarding, process improvements, and joint venture administration. Depending on the selected job level, the role may be Contract Administrator, Senior Contract Administrator, or Lead Contract Administrator. The position is conducted in an office environment, with occasional overnight travel and visits to industrial or manufacturing settings.

Requirements

A bachelor’s degree or equivalent experience.
Relevant job-related experience commensurate with the selected job level: 2–5 years for Contract Administrator, 5–8 years for Senior Contract Administrator, or 8+ years for Lead Contract Administrator.
Ability to review and administer commercial agreements and coordinate with cross-functional teams.

Nice To Haves

Prior crude or gas contract administration experience.
Prior midstream energy experience.
Knowledge of Agiloft and SAP systems.

Responsibilities

Review, analyze, and administer crude oil commercial agreements.
Independently own and administer assigned assets and agreements of moderate complexity.
Review commercial and operational terms, including quality specifications, delivery obligations, title transfer, and payment provisions.
Coordinate agreement preparation, approval, execution, and DocuSign routing with Commercial and Legal.
Maintain contracts, amendments, notices, approvals, and supporting documentation in Agiloft and other systems.
Monitor contractual obligations, including volume commitments, deadlines, renewals, notice requirements, and termination rights.
Communicate relevant contract terms and obligations to Accounting, Scheduling, Operations, and Settlement teams.
Interpret contracts and conduct related contract research.
Support accruals, settlement inquiries, audits, and dispute resolution.
Resolve routine contractual, operational, and settlement issues with limited oversight.
Identify and escalate contractual risks, exceptions, and compliance concerns.
Monitor force majeure events, insurance requirements, indemnity provisions, and contractual notices.
Support counterparty onboarding and due diligence activities.
Populate monthly close notes and communicate relevant contract activity to Accounting.
Maintain accurate contract data, records, and dashboards.
Design, develop, and maintain reports, dashboards, and metrics.
Participate in system integrations, testing, process improvements, and enhancement initiatives.
Use AI, reporting, and contract management tools to improve efficiency and support contract administration activities.
Identify and implement opportunities to automate workflows, improve data quality, and enhance business processes.
Support joint venture administration by coordinating meetings; preparing agendas, board materials, minutes, written consents, and notices; and maintaining governance records.
Monitor joint venture governance requirements and coordinate timely completion of action items, approvals, reporting obligations, deadlines, and other deliverables.
Provide day-to-day guidance and training to Contract Associates.