Contract Administrator

AEG Worldwide•West Palm Beach, FL

16d•$26 - $27

About The Position

The Contract Administrator works with legal, operations, accounting, and production teams to review artist, venue, co-promotion, vendor, location, and sponsor agreements. The position also works with the Manager of Contract Administration and/or accounting team to process artist and venue wire requests and deposits, and reviews venue insurance requirements to ensure contractual needs are met for each event. The role reviews and edits contracts, gathers and clarifies agreement information, routes contracts for approval, and issues them to relevant parties. It processes wire requests and deposits, reviews and amends venue insurance documentation as needed, and maintains contract processes and event show files. The position may also train new employees, create contract templates, and assist exhibitors with paperwork and venue information.

Requirements

High school diploma or equivalent.
2–4 years of related work experience.
Basic knowledge of contract administration and legal language.
Strong attention to detail and organizational skills.
Ability to compare and analyze documentation.
Strong written and verbal communication skills.
Knowledge of Microsoft Office programs, including Excel, Outlook, and Word, and Adobe software.
Ability to prioritize, multitask, and perform well under pressure.

Nice To Haves

Bachelor’s degree preferred.
Paralegal or legal experience preferred.
Interest in or knowledge of the music industry preferred.

Responsibilities

Review and edit artist contracts, including issuing, marking up, receiving, and processing them; collect and clarify agreement information and issue it to artist management and talent buyers.
Review venue, vendor, co-promotion, sponsor, and location agreements; submit edited contracts for approval and issue them to the relevant parties.
Initiate wire requests and deposits for artists and/or venues, submit them for approval, and follow up with upper management so accounting can process them in a timely manner.
Review venue insurance for potential risks or special circumstances and amend insurance agreements to include additional information and coverage as needed.
Develop and update contract processes and improve how information is shared between field and office teams.
Keep show files current with new or revised contracts and insurance agreements.
May train new employees in contract administration and create contract templates for training.
May help exhibitors complete paperwork and communicate venue information and updates.