Construction Project Coordinator

SCS Engineers • Springfield, MO

10d • Onsite

About The Position

The Construction Project Coordinator brings organization and structure to fast-moving projects, working closely with project teams to coordinate project setup, schedules, deliverables, and related project management activities. The role supports projects in staying on track and meeting deadlines, and includes up to 10% travel. The position is expected to be in the office five days per week when not traveling.

The coordinator supports assigned project activities across scope, schedule, productivity, budget, contracts, change orders, procurement, staffing, field and remote activities, quality assurance and quality control, record keeping, reporting, safety planning, regulatory and client liaison, contract administration, invoicing, project closeout, and cost/performance feedback. The role also supports business development, bid and proposal preparation, client relations, documentation, staff scheduling and meetings, and administrative functions including Finance, Human Resources, and Office Services. The position contributes to employee involvement, training, morale, and performance evaluations.

SCS Engineers is a 100% employee-owned firm focused on environmental systems and infrastructure, including reducing methane emissions, producing alternative energy, repurposing contaminated properties, and sequestering carbon.

Requirements

• At least 2 years of experience in construction management-related services.
• Solid project development and management experience.
• Valid driver's license and a driving record in good standing.
• Attention to detail, solid technical skills, and ability to manage multiple priorities.

Nice To Haves

• Associate's or bachelor's degree in engineering, construction, administration, or a related field.
• Project management certification.

Responsibilities

• Coordinate and lead assigned project activities.
• Work with project personnel to implement projects, considering scope, schedule, productivity, budget, contracts, and change orders.
• Coordinate subcontracting, material procurement, staffing, and oversight of field and remote activities.
• Support QA/QC, record keeping, photo records, reporting, data analysis when applicable, and project and contact file maintenance.
• Support approval and development of project health and safety plans, and encourage and participate in SAFE observations.
• Serve as a liaison with regulatory agencies and clients.
• Support contract administration, invoicing, and approval of purchase requisitions, purchase orders, and receiving reports.
• Prepare project close-out documentation and provide project cost and performance feedback to estimating personnel.
• Follow up with clients regarding Client Survey responses.
• Draft and submit client contracts and follow up on job execution as projects progress.
• Develop and submit monthly invoices, assist with billing projections and contract status reporting, and help prepare invoices and billing projections.
• Prepare, issue, and track purchase orders and service orders; process Accounts Payable and manage its status.
• Maintain accurate accounts of work orders and proposals sent to clients, including value, site, description, probability to win, date, and follow-up log.
• Support the Business Development Program and participate in bid and proposal preparation as required.
• Prepare and maintain proposals, contracts, correspondence, change orders, and other requested documentation.
• Coordinate and sometimes attend site visits and conferences.
• Schedule project staff, including temporary and inter-office personnel.
• Schedule meetings, prepare agenda items and documents, and distribute them to appropriate parties.
• Maintain strong customer relations and answer client questions promptly.
• Support administration group activities, including Finance, Human Resources, and Office Services.
• Support employee morale and involvement in decision-making, on-the-job and outside training, and development of long-term opportunities.
• Assist with employee performance evaluations in conjunction with other team members.

Benefits

• Medical, dental, vision, life, and disability insurance.
• 100% employer-funded Employee Stock Ownership Plan (ESOP).
• 401(k) with employer match.
• Annual bonus program.
• Student debt employer contribution program.
• Paid holidays, PTO, and paid parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed