Construction Project Coordinator

ARCO Companies • New York, NY

9d • $70,000 - $75,000

About The Position

ARCO is seeking an energetic administrative professional to support a team of Construction Project Managers in New York City. The coordinator will play an integral role in keeping projects running smoothly by handling project documentation, administrative tasks, communication, event coordination, and other support as needed. The role also helps maintain ARCO’s company culture and backs up front desk and reception duties.

Requirements

• 2–5 years of related project administration experience.
• Strong computer skills and working knowledge of Microsoft Outlook, Word, and Excel.
• Ability to complete tasks on time and on schedule with minimal oversight and direction.

Nice To Haves

• Construction industry experience.
• College degree.
• Experience with Vista, Procore, or a similar accounting/ERP system.
• Experience with document management in a file-sharing system; Egnyte is ideal, and Dropbox, SharePoint, or OneDrive are examples.

Responsibilities

• Prepare forms as directed by Project Managers, including subcontracts, purchase orders, change orders, professional service agreements, and transmittals.
• Provide drawing management support, including filing and printing drawings, maintaining drawing logs, managing the FTP site and Procore, and filing jobsite photos.
• Plan and coordinate events, such as groundbreaking events and office events, as needed.
• Assist Project Managers with proposals, including typing proposal letters and outline specifications and assembling proposal books.
• Answer incoming phone calls and coordinate communication with vendors and customers when a Project Manager is absent.
• Maintain lists for Project Managers, including regional job lists and subcontract tracking lists.
• Prepare and type letters, bid instructions, memos, proposals, outline specifications, and expense reports as needed.
• Make travel arrangements when necessary.
• Take a lead role in upholding the company’s work-hard/play-hard culture.
• Back up front desk and reception.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed