Construction Project Coordinator

ARCO Design/Build•New York, NY

9d•$70,000 - $75,000

About The Position

ARCO is seeking an energetic administrative professional to support a team of Construction Project Managers in New York City, PA. The coordinator plays an integral role in helping projects run smoothly through project administration, document management, communication, proposal support, event coordination, and office coverage. The role also takes a lead role in upholding the company’s work-hard/play-hard culture.

Requirements

2–5 years of related project administration experience; construction industry experience is a plus.
Strong computer skills, including working knowledge of Microsoft Outlook, Word, and Excel.
Ability to complete tasks on schedule and in a timely manner with minimal oversight and direction.

Nice To Haves

College degree preferred.
Experience with Vista, Procore, or a similar accounting/ERP system preferred.
Experience with document management in a file-sharing system preferred; Egnyte would be ideal, with Dropbox, SharePoint, or OneDrive also mentioned.

Responsibilities

Prepare forms as directed by Project Managers, including subcontracts, purchase orders, change orders, professional service agreements, and transmittals.
Provide drawing management support, including filing and printing drawings, maintaining drawing logs, managing the FTP site and Procore, and filing jobsite photos.
Plan and coordinate events such as groundbreaking events and office events as needed.
Assist Project Managers with proposals, including preparing proposal letters and outline specifications and assembling proposal books.
Answer incoming phone calls and coordinate communication with vendors and customers when a Project Manager is absent.
Maintain lists for Project Managers, including regional job lists and subcontract tracking lists.
Type and prepare letters, bid instructions, memos, proposals, outline specifications, and expense reports as needed.
Make travel arrangements when necessary.
Take a lead role in upholding the company’s work-hard/play-hard culture.
Provide backup for the front desk and reception.