Construction Project Coordinator
About The Position
Hardwick General Contracting is seeking a Construction Project Coordinator to support pre-construction, active construction projects, office administration, and accounting documentation. The role works closely with company leadership, project managers, trade partners, and clients to maintain accurate records, coordinate information, and keep projects organized. The position is full-time and on-site in Maitland, Florida, with no hybrid arrangement. The annual salary is $65,000–$80,000, depending on experience and qualifications. Hardwick General Contracting is a family-owned custom home builder established in 2004 and based in Maitland, Florida. The company specializes in luxury custom homes and residential remodeling projects.
Requirements
- At least 3 years of residential construction project coordination experience.
- Administrative and accounting support experience.
- Proficiency with Microsoft Excel, QuickBooks, and construction management software such as ConstructionOnline, UDA, Procore, or Buildertrend.
- Strong organizational, communication, and time-management skills.
- Ability to manage multiple priorities and follow through on deadlines.
- Ability to visit construction job sites as required.
- Valid driver's license and a driving record meeting company requirements, if driving is an essential job duty.
Nice To Haves
- Construction industry experience is preferred.
- Experience in custom or luxury residential construction is preferred.
Responsibilities
- Maintain project files, drawings, specifications, client selections, meeting notes, and action items.
- Track project documentation, decisions, deadlines, and outstanding information.
- Assist with subcontractor bid requests, vendor proposals, scope comparisons, and preliminary budget updates.
- Support purchase orders, subcontract documents, change orders, and project closeout documentation.
- Assist with cost coding, invoice routing, and financial record organization under management supervision.
- Track vendor compliance documentation, including W-9 forms, insurance certificates, subcontract agreements, and lien releases.
- Assist with billing documentation and reconciliation of project records.
- Coordinate meetings, distribute documents, and support daily office administration.
- Collaborate with the operations team to track construction schedules and project milestones.
- Maintain documentation for green building certifications when applicable.
- Coordinate client warranty documents and onboarding materials.
- Protect confidential company, client, employee, and financial information.
Benefits
- Performance-based incentives, subject to the applicable incentive plan.
- Flexible scheduling based on business and project needs.
- Health insurance contribution and life insurance.
- 401(k) profit-sharing plan.
- Paid holidays and paid time off.
- Opportunities for professional growth and advancement. Benefits are subject to applicable plan terms and eligibility requirements.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
