Construction Project Coordinator

Bisnow • Houston, TX

7d

About The Position

Our SelectLeaders client, a privately held commercial and industrial real estate development company, is seeking a highly organized and detail-oriented Project Coordinator to support its growing construction and development team. This highly visible role serves as the primary administrative and project support resource for multiple construction projects. The Project Coordinator works closely with the Director of Construction, contractors, vendors, and project stakeholders to help projects remain organized, compliant, and progressing efficiently from commencement through close-out.

The role provides administrative, accounting, job cost, and project support services for construction projects. Responsibilities include vendor management, accounts payable processing, contract administration, job cost tracking, construction draw preparation, project documentation management, and coordination of project communications. The successful candidate will keep project records accurate, complete, compliant, and up to date while supporting the day-to-day needs of the Director of Construction.

Requirements

• At least 1–2 years of experience working in construction project coordination.
• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience working with accounting, job cost, or construction management software.
• Ability to work independently while collaborating effectively within a team environment.

Nice To Haves

• Experience in construction, real estate development, or project administration.
• Experience with Sage accounting software or similar ERP/accounting systems.
• Knowledge of construction contracts, pay applications, lien waivers, and project documentation.
• Associate's or Bachelor's degree in Business, Construction Management, Accounting, or a related field preferred.

Responsibilities

• Maintain vendor compliance documentation, including authorizations, certificates of insurance, and W-9s, and monitor lien notices.
• Manage accounts payable, including invoice entry, pay applications, and lien waivers, and resolve payment questions with contractors.
• Manage job costs, contracts, budgets, and change orders in Sage, including cost reporting and reconciliation.
• Prepare draw packages and manage close-out documentation and project files.
• Distribute contractor reports, updates, and jobsite photos; coordinate utility setup and transfer.
• Support the Director of Construction with daily project needs, meeting agendas and minutes, and stakeholder communication.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed