Construction Project Coordinator

Bisnow • Houston, TX

1d

About The Position

A privately held commercial and industrial real estate development company is seeking a highly organized, detail-oriented Project Coordinator to support its growing construction and development team. This highly visible role provides primary administrative and project support for multiple construction projects, working closely with the Director of Construction, contractors, vendors, and other project stakeholders to keep projects organized, compliant, and progressing efficiently from commencement through close-out.

The Project Coordinator provides administrative, accounting, job cost, and project support services. Responsibilities include vendor management, accounts payable processing, contract administration, job cost tracking, construction draw preparation, project documentation management, and project communications. The successful candidate will maintain accurate, complete, compliant, and current project records while supporting the Director of Construction's day-to-day needs.

Requirements

• At least 1–2 years of experience working in construction project coordination.
• Strong organizational and time management skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Experience working with accounting, job cost, or construction management software.
• Ability to work independently and collaborate effectively within a team environment.
• Experience in construction, real estate development, or project administration.
• Knowledge of construction contracts, pay applications, lien waivers, and project documentation.

Nice To Haves

• Experience with Sage accounting software or similar ERP/accounting systems.
• Associate's or Bachelor's degree in Business, Construction Management, Accounting, or a related field.

Responsibilities

• Maintain vendor compliance records, including authorizations, certificates of insurance, and W-9s, and monitor lien notices.
• Manage accounts payable, including invoice entry, pay applications, and lien waivers; resolve payment questions with contractors.
• Manage job costs, contracts, budgets, and change orders in Sage, including cost reporting and reconciliation.
• Prepare construction draw packages and manage close-out documentation and project files.
• Distribute contractor reports, project updates, and jobsite photos; coordinate utility setup and transfer.
• Support the Director of Construction with daily project needs, meeting agendas and minutes, and stakeholder communications.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed