Construction Project Coordinator

SCS Engineers•Springfield, MO

1d•$70,000 - $80,000•Onsite

About The Position

The Project Coordinator supports fast-moving construction-related projects by coordinating project setup, schedules, deliverables, and project management activities. The role works closely with project teams to help keep work on track and meet deadlines, and requires construction experience, technical skills, attention to detail, and the ability to manage multiple priorities. The position includes up to 10% travel and is expected to be office-based five days per week when not traveling. The coordinator supports project execution from planning through close-out, including coordination of scope, schedules, productivity, budgets, contracts, change orders, procurement, staffing, quality and safety activities, records, reporting, invoicing, and client communications. The role also supports business development, office administration, staff scheduling and development, and employee-owner collaboration.

Requirements

At least 2 years of experience in construction management-related services.
Solid project development or project management experience.
Valid driver's license and a driving record in good standing.

Nice To Haves

Associate's or bachelor's degree in engineering, construction, administration, or a related field.
Project management certification.

Responsibilities

Coordinate and lead assigned project activities.
Work with project personnel to implement projects, considering scope, schedule, productivity, budget, contracts, and change orders.
Coordinate subcontracting, material procurement, staffing, and oversight of field and remote activities.
Support QA/QC, record keeping, photo records, reporting, data analysis when applicable, and contact and project file maintenance.
Support approval and development of project health and safety plans, and encourage and participate in SAFE observations.
Act as a liaison with regulatory agencies and clients.
Support contract administration, invoicing, and approval of purchase requisitions, purchase orders, and receiving reports.
Prepare project close-out documentation and provide project cost and performance feedback to estimating personnel.
Follow up with clients regarding Client Survey responses.
Draft and submit client contracts and follow up on job execution as projects progress.
Develop and submit monthly invoices, assist with billing projections and contract status, and help prepare invoices and billing projections.
Prepare, issue, and track purchase orders and service orders.
Process Accounts Payable and manage its status.
Maintain accurate records of work orders and proposals sent to clients, including value, site, description, probability of winning, date, and follow-up log.
Support implementation of the Business Development Program and participate in bid and proposal preparation as required.
Prepare and maintain proposals, contracts, correspondence, change orders, and other requested documentation.
Coordinate and sometimes attend site visits and conferences.
Schedule project staff, including temporary and inter-office personnel.
Schedule meetings, prepare agendas and documents, and distribute them to appropriate parties.
Maintain customer relations and answer client questions in a timely manner.
Support administration group activities, including Finance, Human Resources, and Office Services.
Support morale and staff development through employee involvement in decision-making, on-the-job and outside training, and long-term opportunities.
Assist with employee performance evaluations in conjunction with other team members.