Construction Project Coordinator

SCS Engineers•Reston, VA

About The Position

The Construction Project Coordinator organizes and supports fast-moving construction-related projects, coordinating project setup, schedules, deliverables, and project management activities to help teams meet deadlines. The role works closely with project personnel on project scope, schedule, productivity, budgets, contracts, change orders, subcontracting, procurement, staffing, field and remote activities, quality assurance, safety, records, reporting, and close-out. It also supports contract administration, client relations, invoicing, purchasing, accounts payable, business development, proposals, staffing schedules, and administrative group activities. The position may include a hybrid work schedule after an initial training period and up to 10% travel to support project and business needs. SCS Engineers is a 100% employee-owned firm working on environmental systems and infrastructure, including landfill methane emissions reduction, alternative energy, contaminated property reuse, and carbon sequestration. The company describes its values as caring, teamwork, and tenacity, and offers opportunities for career advancement and employee ownership.

Requirements

At least 2 years of experience in construction management-related services.
Solid project development and management experience.
Valid driver's license and a driving record in good standing.

Nice To Haves

Associate's or bachelor's degree in engineering, construction, administration, or a related field is preferred.
Project management certification is a plus.

Responsibilities

Coordinate and lead assigned project activities.
Work with project personnel to implement projects, considering scope, schedule, productivity, budget, contracts, and change orders.
Coordinate subcontracting, material procurement, staffing, and oversight of field or remote activities.
Support QA/QC, record keeping, photo records, reporting, data analysis when applicable, and contact and project file maintenance.
Support approval and development of project health and safety plans, encourage participation in SAFE observations, and participate in SAFE observations.
Liaise with regulatory agencies and clients.
Handle contract administration and invoicing, including approval of purchase requisitions, purchase orders, and receiving reports.
Coordinate project close-out documentation and provide project cost and performance feedback to estimating personnel.
Follow up with clients regarding Client Survey responses.
Draft and submit client contracts and follow up on job execution as projects progress.
Develop and submit monthly invoices, assist with billing projections and contract status, and assist in preparing invoices and billing projections.
Prepare, issue, and track purchase orders and service orders.
Process Accounts Payable and manage its status.
Maintain accurate records for work orders and proposals sent to clients, including value, site, description, probability to win, date, and follow-up log.
Support implementation of the Business Development Program and participate in bid and proposal preparation as required.
Prepare and maintain proposals, contracts, correspondence, change orders, and other requested documentation.
Coordinate and sometimes attend site visits and conferences.
Schedule project staff, including temporary and inter-office personnel.
Schedule meetings, prepare agenda items and documents, and distribute them to appropriate parties.
Maintain customer relations and answer client questions in a timely manner.
Support administration group activities, including Finance, Human Resources, and Office Services.
Help maintain and improve morale through employee involvement in decision-making, on-the-job and outside training, and long-term staff opportunities.
Assist with preparing employee performance evaluations alongside other team members.