Construction Accounts Payable Specialist

Ovation • Las Vegas, NV

38d • Onsite

About The Position

Ovation is seeking an experienced Construction Accounts Payable Specialist to join their Accounting team for the Construction division. The role involves assisting the Project Accountant with financial information preparation for assigned projects/entities. The primary responsibility is reviewing, coding, processing, and entering invoices from vendors and sub-contractors, as well as printing and processing related checks. This position requires monitoring compliance with contract requirements, ensuring all conditions are met before final invoice approval, verifying receipt and proper filing of signed contracts, and ensuring insurance requirements are satisfied. The specialist will maintain vendor files and records, obtain and track W-9s, assist the Project Accountant with budget maintenance and draw package preparation, and support other accounting functions as needed. A key aspect of the role is problem-solving to prevent project impacts. The position collaborates closely with Project Accountants, the Accounting Manager, Job Cost Manager, Purchasing, Forwarding Planning, Project Managers, and external sub-contractors, emphasizing integrity and pro-active teamwork. The ideal candidate will be motivated, diligent, meet deadlines, add value to the accounting team, and maintain a professional company representation.

Requirements

• A minimum of at least 2-5 years accounting experience, preferably in commercial real estate development or construction Accounting.
• Proficiency with Excel & Word.
• Experience with a main-frame accounting system is required.
• Ability to sit and use a computer for long periods of time.
• Ability to work independently with attention to detail and a high-level of accuracy.
• Ability to follow directions and established processes and procedures.
• Ability to maintain the workload so as not to impact the progression of the job.
• Ability to work with team members and external sub-contractors.
• Ability to remain organized, follow up on, and complete outstanding items prior to deadlines being missed.
• Ability to comply with NRS and best practices to protect Ovation (Insurance, Notices of Right to Lien, Obtaining Lien Releases, Payment Notices).
• Ability to reconcile monthly statements.
• Ability to compile G702 and G703 forms for initial welcome packets for subs on all jobs.
• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

• Timberline experience is a plus!
• Coverage of front desk as needed.
• Positive attitude, professional workmanship and appearance, detail oriented, and results driven.

Responsibilities

• Reviewing, coding, processing, and entering vendor, sub-contractor and general conditions invoices.
• Printing and processing related checks.
• Monitoring compliance with contract requirements ensuring all conditions are satisfied before approval of final invoices.
• Ensuring signed contracts are received, properly filed, and all insurance requirements are satisfied.
• Maintaining vendor files and records.
• Obtaining and tracking W-9s.
• Assisting Project Accountant in maintaining all budgets and preparing draw packages.
• Assisting with other areas of accounting as needed.
• Problem solving prior to any impact on the project.
• Tracking 1099s and creating a year-end report with related information.

Benefits

• Competitive salaries
• Career growth opportunities
• Medical, dental, vision
• 401(k) plan with employer match
• Employee rent discount after 90 days
• Medical Insurance – 100% free option available for employee/company pays portion of dependent coverage, eligible 1st of the month after 60 days
• Dental and Vision Insurance – Employee and dependent coverage options available, eligible 1st of the month after 60 days.
• Generous PTO package consists of 13 days of paid time off, which is pro-rated in each pay period and increases with tenure (available after 90 days of employment), ten holidays, and one half day annually.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed