Compliance Assistant

Los Angeles Conservation Corps • Los Angeles, CA

3d

About The Position

The Compliance Assistant contributes to the LA Conservation Corps’ success by helping ensure compliance with contractual obligations. Reporting to the Compliance Officer & General Counsel, the position organizes and maintains compliance records, including contracts and related documents, policies, standard operating procedures, manuals, and legal and corporate records. The assistant maintains internal tracking tools, manages contract and compliance reporting deadlines, drafts contract summary sheets, prepares minor agency agreements, and supports audits, compliance training, and records-retention practices.

The role includes coordinating with funders, auditors, program monitors, staff, and other stakeholders. It also involves maintaining electronic and physical records, preparing for site visits and reviews, and communicating the Corps’ policies, procedures, philosophy, and values to a broad range of audiences. The LA Conservation Corps is a private nonprofit organization that provides young people with opportunities to build resilience through work, education, and support.

The position requires a high school diploma and at least one year of experience in quality assurance, database management, and contracts and grants management. A related bachelor’s degree and experience in nonprofit contract compliance or government grant management are preferred. The hourly rate is $23.19–$28.54, with the starting rate dependent on experience and education. Employment is contingent on satisfactory references and completion of required post-offer drug/alcohol screening and Live Scan background clearance. A California Class C driver’s license and eligibility for commercial-policy insurability are required; occasional use of a personal vehicle for company purposes is expected, with mileage reimbursed at the IRS standard rate.

Requirements

• High school diploma.
• At least one year of experience in quality assurance, database management, and work involving contracts and grants management.
• Experience with data entry in information management systems for data collection and reporting.
• Experience with Excel, Word, PowerPoint, Teams, SharePoint, and Adobe.
• Intermediate computer skills in a Microsoft Office environment, including Excel, Word, PowerPoint, and internet research.
• Experience using and updating databases, with strong attention to detail and accuracy in data entry.
• Excellent verbal and written communication and presentation skills, including active listening and respectful two-way communication.
• Ability to prepare concise, logical, grammatically correct documents, reports, and presentations.
• Ability to interact effectively and sensitively with people from diverse cultural, socioeconomic, disability, and ethnic backgrounds.
• Strong time-management skills, attention to detail, accountability, responsibility, dependability, and teamwork.
• Ability to accept, direct, and perform assigned tasks as a project team member.
• Ability to explain policies, procedures, and directions and represent the Corps’ philosophy and values to varied audiences.
• Ability to structure tasks, establish priorities and goals, balance competing priorities and stakeholders, and work independently.
• Ability to perform the physical requirements of the job and train others.
• Ability to provide presentations, work demonstrations, and instruction that promote a culture of safety.
• High interpersonal skills and integrity, with the ability to keep information confidential.
• Good judgment, flexibility, and a results- and solution-oriented approach.
• Passion for the Corps and ability to articulate its mission.
• California Class C driver’s license and driving-record validation for commercial-policy insurability under California requirements.
• Occasional use of a personal vehicle for company purposes; must provide proof of personal minimum liability insurance and qualify for commercial-policy insurability.
• Must pass a post-offer drug/alcohol screen and Live Scan fingerprint/background clearance before commencing employment.
• Employment is contingent on receipt of acceptable references.

Nice To Haves

• Bachelor’s degree in a related field from an accredited institution.
• Experience in nonprofit contract compliance and in contracts and government grant management.
• Previous experience as a secretary or in the nonprofit or public sector.

Responsibilities

• Organize compliance department records and related records.
• Assist with monitoring organizational compliance requirements.
• Maintain and update contract, policy, and other compliance tracking systems.
• Prepare summaries of contractual agreements.
• Assist with coordinating funder audits and monitoring reviews.
• Assist with responding to external auditors’ and program monitors’ requests.
• Assist with internal and external site reviews and audits to monitor compliance with organizational policies, procedures, and contractual obligations.
• Assist with preparing site visits, trainings, and other compliance-related activities.
• Monitor electronic and physical record-retention processes, including file organization and cataloging.
• Manage the compliance calendar and assist with scheduling site visits, compliance trainings, and internal and external audit deadlines.
• Perform other duties as requested.

Benefits

• Medical, dental, and vision benefits, with the employer covering 93% of costs for the employee and 79% for additional family members.
• Three weeks of vacation accrued per year.
• 11 paid holidays.
• 80 hours of sick time accrued per year.
• 401(k) retirement plan with employer matching of up to 3%.
• Mileage reimbursement at the IRS standard mileage rate for approved company use of a personal vehicle.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED