Compliance Assistant

LOS ANGELES CONSERVATION CORPS • Los Angeles, CA

4d • $23 - $29 • Onsite

About The Position

The Compliance Assistant contributes to the LA Conservation Corps’ success by helping ensure compliance with contractual obligations. Reporting to the Compliance Officer & General Counsel, this position organizes and maintains compliance-related records, including contracts and related documents, policies, standard operating procedures, manuals, and legal and corporate records. The role also maintains internal tracking tools, manages compliance and contract reporting deadlines, prepares contract summary sheets, prepares minor agency agreements, supports audits and compliance training, and implements records-retention policies and practices.

The position is based at the Administrative Offices in Los Angeles, California, and is full-time. The hourly salary range is $23.19–$28.54. A higher starting rate may be offered based on experience and education that significantly exceed the minimum requirements and are commensurate with the compensation scale.

Employment is contingent on passing a post-offer drug/alcohol screen and Live Scan fingerprint/background clearance, and on receiving acceptable references. A California Class C driver’s license and approval for commercial-policy insurability are required. Occasional use of a personal vehicle for company purposes may be required; mileage is reimbursed at the IRS standard rate.

Requirements

• High school diploma.
• At least one year of experience in quality assurance, database management, and work involving contracts and grants management.
• Experience with data entry in information management systems for data collection and reporting.
• Experience with Excel, Word, PowerPoint, Teams, SharePoint, and Adobe.
• Intermediate computer skills in a Microsoft Office environment, including Excel, Word, PowerPoint, and internet research.
• Excellent verbal and written communication and presentation skills, including active listening and respectful two-way communication.
• Ability to interact effectively and sensitively with people from diverse cultural, socioeconomic, disability, and ethnic backgrounds.
• Strong time-management skills and attention to detail and accuracy in data entry.
• Accountability, responsibility, dependability, teamwork, a positive attitude, self-discipline, and self-awareness.
• Ability to prepare concise, logical, grammatically correct documents, reports, and presentations.
• Ability to accept, direct, and perform assigned responsibilities as a project team member.
• Ability to explain policies, procedures, and directions and represent the Corps’ philosophy and values to varied audiences.
• Ability to structure tasks, establish priorities, set goals, balance competing priorities and stakeholders, and work independently.
• Ability to perform the physical requirements of the job and train others.
• Ability to provide presentations, work demonstrations, and instruction to promote a culture of safety.
• High interpersonal skills, integrity, and ability to keep information confidential.
• Good judgment and ability to evaluate alternatives to achieve quality outcomes; results-oriented, solution-oriented, and flexible.
• Passion for the Corps and ability to articulate its mission.
• Experience using and updating databases.
• California Class C Driver’s License and driving-record validation for commercial-policy insurability under California requirements.
• For occasional use of a personal vehicle for company purposes, driving-record approval for commercial-policy insurability and proof of personal minimum liability insurance coverage under California requirements.
• Pass a post-offer drug/alcohol screening at a company-designated facility before beginning employment.
• Pass a post-offer Live Scan fingerprint/background clearance through the Department of Justice before beginning employment.
• Provide references; employment is contingent on receiving acceptable references.

Nice To Haves

• Bachelor’s degree in a related field from an accredited institution.
• Experience in nonprofit contract compliance and in contracts and government grant management.
• Previous experience as a secretary or in the nonprofit or public sector.

Responsibilities

• Organize records maintained by the Compliance department and related records.
• Assist with monitoring organizational compliance requirements.
• Maintain and update contract, policy, and other compliance tracking systems.
• Prepare summaries of contractual agreements.
• Assist with coordinating funder audits and monitoring reviews.
• Assist in responding to requests from external auditors and program monitors.
• Assist with internal and external site reviews and audits to monitor compliance with organizational policies, procedures, and contractual obligations.
• Assist with preparing site visits, trainings, and other compliance-related activities.
• Monitor electronic and physical records-retention processes, including file organization and cataloging.
• Manage the compliance calendar and assist with scheduling site visits, compliance-related trainings, internal and external audit deadlines, and compliance training.
• Perform other duties as requested.

Benefits

• Medical, dental, and vision benefits, with the employer covering 93% of employee costs and 79% of costs for additional family members.
• Three weeks of vacation accrued per year.
• 11 paid holidays.
• 80 hours of sick time accrued per year.
• 401(k) retirement plan with employer match of up to 3%.
• Mileage reimbursement at the IRS standard mileage rate for use of a personal vehicle for company purposes.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED