Assistant Compliance Manager

Bickerdike Redevelopment Corporation•Chicago, IL

8d•$50,000 - $60,000•Onsite

About The Position

The Assistant Compliance Manager supports compliance functions for Bickerdike’s rental housing portfolio in coordination with the Compliance Manager and Vice President of Property Management, and is expected to act in accordance with the Bickerdike Mission. The role requires strong supervisory, oversight, and customer service skills, along with the ability to organize and execute work, analyze information, make informed decisions, and interpret technical materials, legal documents, tenant contracts, and compliance and regulatory guidance. This is an in-person position requiring office and on-site work; it is not hybrid or remote. Flexible hours may be required, and the employee must have access to a car, a valid driver’s license, and proof of insurance for field work. The Assistant Compliance Manager assists with tenant-file audits, application and move-out packet reviews, funder site visits, external audits, compliance reporting, waitlist oversight, funding-program requirements, and compliance policies and procedures. The role also supports OneSite setup and maintenance, manages file-room utilization and records management, maintains knowledge of affordable housing compliance practices, and serves as manager when the Compliance Manager is absent. The position reports directly to the Compliance Manager; in that supervisor’s absence, it reports to the Vice President of Property Management or an assigned supervisor. This is a full-time, FLSA-exempt position. The listed pay range is $60,000–$70,000. Bickerdike provides paid time off, paid holidays, 401(k) matching, medical insurance, dental insurance, vision insurance, and long- and short-term disability coverage.

Requirements

At least 2 years of experience in or related to affordable property management compliance.
Experience and certification with tax credit and Section 8 are required.
Computer literacy, specifically in Microsoft Word, Excel, and Outlook for Windows.
Ability to communicate professionally verbally and in writing.
Organizational and interpersonal skills.
Willingness to work flexible hours.
Access to a car, a valid driver’s license, and proof of insurance for field work.
Ability to perform office and on-site work and meet the position’s physical demands, including lifting, carrying, or moving up to 30 pounds and traversing properties with stairs and uneven outdoor surfaces.
Ability to work weekends and/or evenings on an as-needed basis.

Nice To Haves

Bachelor’s degree in a related field of study.
Advanced-level Excel skills.
Experience with OneSite or other property management software.
Residence on Chicago’s north side within the communities Bickerdike serves.

Responsibilities

Assist with internal tenant-file audits, check files for completeness and accuracy, ensure files follow the standardized organization structure, and work with property management staff on corrections.
Review and approve move-in applications and move-out packets.
Work with property management staff to prepare for and participate in funder site visits and external file audits, and assist with file corrections.
At the Compliance Manager’s direction, coordinate and gather resident-file information for compliance reporting with the asset management team.
Manage and maintain property-specific tenant screening, move-in, and recertification electronic file templates and ensure their proper use.
Assist with oversight of portfolio waitlists.
Oversee compliance requirements for CLIHTF and other assigned funding programs, coordinating with property management and asset management staff to ensure requirements are met.
Assist with preparation for compliance site visits and file audits, and attend on-site file audits to represent compliance staff when needed.
Coordinate, assist with, and carry out preparation of compliance reports with the Compliance Manager.
Update and maintain property management forms and documents as directed by the Compliance Manager.
Assist in developing and implementing internal and external compliance policies and procedures, including document rollout and training.
Assist with OneSite system setup and maintenance, including document uploads, and respond to questions or concerns.
Manage file-room use and file management, including establishing and enforcing procedures for storing, purging, and destroying documents.
Maintain working knowledge of affordable housing compliance best practices and participate in industry-wide advocacy efforts to streamline compliance and reporting and eliminate unnecessary burdens.
Serve as manager when the Compliance Manager is absent.
Perform other assigned duties and special projects.