Commercial Assistant Property Manager

Healthpeak Properties, Inc.•Louisville, KY

3d•Onsite

About The Position

Healthpeak is a nationwide, fully integrated real estate investment trust headquartered in Denver, Colorado. The Commercial Assistant Property Manager supports property operations and tenant relations across a portfolio of healthcare facilities, including medical outpatient buildings and laboratory and life science facilities. The role assists Senior Property Managers with tenant concerns, operational and financial tracking, vendor and contract administration, inspections, compliance, and projects. The position requires on-site attendance at a company office or portfolio property five days per week and local travel of up to 15%.

Requirements

High school diploma or GED required.
At least one year of experience in real estate property management.
Ability to multitask and prioritize tasks.
Experience analyzing operational and financial data.
Strong initiative and a sense of personal responsibility.
Ability to establish and maintain rapport with the business community and interact with professionals at various levels.
Excellent organizational, written, and verbal communication skills.

Nice To Haves

Associate or bachelor's degree in marketing, business, real estate, finance, or accounting.
Experience in healthcare property management.

Responsibilities

Develop and maintain working relationships with tenants and decision-makers.
Assist Senior Property Managers in addressing tenant concerns promptly and professionally.
Attend regular meetings with Senior Property Managers and key tenants to review property operations.
Oversee tenant cleaning concerns, conduct monthly property cleanliness inspections with tenants, and manage janitorial vendor relationships.
Monitor work orders and preventative maintenance tasks, analyze trends, and recommend action plans to improve service delivery.
Review, code, submit, and track vendor invoices for approval by Senior Property Managers.
Prepare tenant billbacks as directed by Senior Property Managers.
Prepare vendor and project contracts as directed by Senior Property Managers.
Maintain up-to-date tenant contact information, building records, lease files, Tenant Handbooks, and related data.
Monitor and report on accounts receivable for Senior Property Managers.
Assist with vacant suite and property inspections, including gathering and distributing findings to maintenance and janitorial teams.
Oversee projects as requested by Senior Property Managers.
Ensure operational compliance, including vendor contract reviews, insurance certificate compliance, and tenant contact audits.
Perform other duties as assigned by Senior Property Managers and the Regional Property Manager.
Perform duties assigned to Senior Property Managers in their absence.
Travel locally up to 15%.
Attend on site at a company office or portfolio property five days per week.