Assistant Property Manager (Commercial)

BKM Management Company • Central, FL

2d • Onsite

About The Position

BKM Management Company is seeking a driven, entrepreneurial Assistant Property Manager to support commercial property operations in Central Florida. The role supports the Property Manager in maintaining client facilities to client standards, generating satisfactory cash flow, and preserving customer satisfaction. The Assistant Property Manager should be capable of managing the property and performing the Property Manager’s functions in the Property Manager’s absence, or as directed. This position is required to work 100% in-office at least five days a week.

The position combines administrative and property-management duties. Administrative work includes preparing documents, maintaining office organization, supporting projects, handling phone calls, and submitting invoices through Yardi. Property-management work includes collections and reporting, tenant work orders and billbacks, vendor and contract administration, maintaining tenant and critical-date records, and assisting with annual budgets, reports, and operating expense reconciliations.

Requirements

• 3–5 years of work experience in a property management role within commercial real estate.
• Excellent written and oral communication skills, including the ability to speak and write diplomatically.
• Strong organizational and administrative skills with keen attention to detail.
• Strong computer skills, including Microsoft Office.
• Motivation, a results-driven approach, and a strong work ethic.
• Ability to exercise discretion and independent judgment.

Nice To Haves

• Bachelor’s degree in real estate or another business discipline.
• Yardi experience.
• Ability to champion the use of AI and emerging technologies to improve process efficiency.

Responsibilities

• Prepare documents using Excel and Word, and provide general office organization, filing, and scanning support.
• Support the property team with ad hoc projects.
• Answer and direct phone calls as a receptionist.
• Code and submit invoices daily through the Yardi accounts payable system.
• Follow up weekly on delinquent accounts and provide accounts receivable and collections reports with detailed notes twice per month to the senior property management and corporate teams.
• Respond to tenant work orders and ensure they are completed in a timely manner.
• Prepare monthly tenant billbacks and submit them to the Property Manager for approval before processing them in the accounting system.
• Set up job codes and enter capital contracts in Yardi for unit rollovers and other property-management-driven capital projects.
• Review and complete assigned tasks in ASANA.
• Prepare vendor contracts and cancellations and process new vendor setups.
• Draft and complete contracts in DocuSign for new contracts when a vendor is not a Master Vendor or the contract amount exceeds $15,000.
• Maintain the tenant information database and the Critical Dates report, including tenant anniversaries, lease expirations, options, and rent increase dates.
• Assist with annual operating budgets and reports for each property and annual operating expense reconciliations.
• Manage the property and perform the Property Manager’s functions in the Property Manager’s absence, or as directed.

Benefits

• Competitive pay and bonus.
• Medical, dental, vision, life, and pet insurance, and short- and long-term disability coverage.
• Paid time off.
• 401(k) plan with match.
• Professional development resources.
• Creative office space and team-building events.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed