Commercial Assistant Property Manager

Inland Companies•Milwaukee, WI

About The Position

Colliers is seeking an Assistant Property Manager to support R1VER, a high-profile mixed-use development in Milwaukee's Harbor District. The property includes Class A office space, retail, community gathering spaces, and innovative organizations. The role offers hands-on experience in property operations, tenant relations, budgeting, vendor management, capital projects, lease administration, and ownership reporting, working alongside experienced property professionals. The Assistant Property Manager supports daily operations and tenant service while contributing to financial, vendor, leasing, and administrative functions. The position also provides opportunities to participate in stakeholder meetings, learn industry property management and accounting software, and pursue professional development and career growth in commercial real estate.

Requirements

At least 2 years of commercial property management experience.
Experience supporting Class A office, mixed-use, retail, or other commercial properties.
Strong customer service and relationship-building skills.
Experience working with commercial tenants, vendors, building operations, and service contractors.
Exposure to budgeting, financial reporting, billing, CAM reconciliations, or property accounting.
Excellent organizational skills and attention to detail.
Strong verbal and written communication abilities.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Proactive mindset and strong desire to learn and grow within commercial real estate.

Nice To Haves

Experience with Yardi, MRI, Angus, Building Engines, or similar property management systems.

Responsibilities

Serve as a key point of contact for office tenants, vendors, and stakeholders, responding to questions and service requests professionally and promptly.
Coordinate tenant move-ins, move-outs, suite improvements, and onboarding activities for new commercial tenants.
Assist with building inspections, ownership visits, lender tours, and property walkthroughs.
Work with engineers, vendors, and contractors to support smooth building operations.
Support tenant events and community engagement initiatives.
Track construction activity and capital projects and communicate impacts as needed.
Help maintain the property's Class A appearance and operating standards.
Assist with vendor relationships, service contracts, competitive bids, and contract renewals.
Monitor vendor performance and contract compliance, address operational issues, and identify service improvements.
Review invoices and verify billing against contract terms and approved work.
Assist with budgeting, forecasting, monthly financial reporting, accounts payable, invoice approvals, collections, and tenant account management.
Help prepare monthly ownership reporting packages and assist with CAM estimates, reconciliations, and tenant billings.
Support annual budget development, strategic planning, property performance monitoring, and operational improvement efforts.
Support broker tours and leasing activities; assist with lease abstracts, lease administration, lease-related documentation, and reporting.
Develop understanding of lease language and tenant obligations.
Learn and use property management and accounting software; participate in ownership, corporate, and stakeholder meetings.
Pursue educational and professional development opportunities and collaborate with teammates to support property goals and service delivery.