Assistant Commercial Property Manager

Career Strategies • Phoenix, AZ

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About The Position

The Assistant Commercial Property Manager supports the Property Manager with the day-to-day operational, financial, and administrative management of a commercial office portfolio. The role serves as a primary contact for tenant relations and coordinates vendors, accounts receivable and payable support, and building maintenance tracking to help maintain high property standards.

Responsibilities include addressing tenant requests and complaints; coordinating move-ins, move-outs, orientations, and events; preparing tenant communications; supporting emergency preparedness and safety compliance; monitoring service providers; assisting with vendor bids and contracts; inspecting the property; and supporting tenant improvements and capital projects.

The position also assists with rent collection, invoice processing, expense coding, budgeting, financial reporting, CAM reconciliations, variance tracking, lease administration, critical-date tracking, space accounting, and property reporting software.

Requirements

• 2–4 years of commercial real estate or property management experience.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Proficiency with industry property management or accounting software, such as Yardi, MRI, or Building Engines.
• Strong written and verbal communication skills.
• Ability to multitask under tight deadlines.
• Proactive problem-solving judgment.

Nice To Haves

• Experience supporting Class A office properties.
• Bachelor’s degree in Real Estate, Business Administration, or a related field.
• Real Estate License, or willingness to obtain one within an agreed timeframe if required by local state regulations.

Responsibilities

• Serve as a day-to-day contact for office tenants and address service requests, inquiries, and complaints.
• Coordinate tenant move-ins, move-outs, suite orientations, and building events.
• Draft and distribute tenant correspondence, building memos, emergency updates, and operational notices.
• Support emergency preparedness programs, life safety drills, floor warden training, and compliance with local fire and safety codes.
• Monitor daily operations of janitorial, security, landscaping, parking, HVAC maintenance, and other service providers.
• Assist with the bidding process, draft service contracts, track vendor insurance certificates, and maintain contract expiration files.
• Conduct regular property and common-area inspections for upkeep, safety compliance, and proactive equipment maintenance.
• Assist with oversight of tenant improvements, capital projects, and vendor scheduling.
• Support accounts receivable and payable, including rent collection, tracking aged delinquencies, processing invoices, and coding expenses.
• Support annual budget preparation, monthly financial reporting, CAM reconciliations, and variance tracking.
• Maintain and abstract commercial lease files, track critical dates, and manage space accounting records.
• Generate and review periodic property reports using property management software.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed