CMMS Administrator

T1 Energy•Dallas, TX

1d•Onsite

About The Position

The Facilities CMMS Administrator is responsible for asset management, work planning, and spare-parts inventory using CMMS software at the Wilmer, Texas facility. The role maintains accurate asset, equipment, work-order, and parts data; establishes equipment hierarchies; and supports standard workflows for work requests, preventive maintenance, project requests, and inspections. The administrator also trains technicians and other users, provides first-tier CMMS support, and serves as a liaison for problem-solving and escalations. The position supports facilities management by maintaining preventive-maintenance plans and schedules, work packages, and work-order information; assisting with work scheduling and assignment; and providing data and recommendations based on inventory counts, KPIs, and CMMS records. It also helps manage the facilities store, including requisitions, purchase orders and receipts, 5S practices, critical-spares lists, cycle counts, and efforts to reduce costs and improve parts quality. This role is based in a manufacturing plant environment and may involve exposure to manufacturing conditions. The schedule and work area may be flexible and may include weekends, nights, holidays, or occasional extended hours as needed. Physical requirements include lifting up to 75 pounds, verbal communication, repetitive wrist, hand, or finger movements, and close visual acuity for computer work, data preparation and analysis, transcription, and reading.

Requirements

High school diploma; a bachelor's degree or equivalent is preferred.
Bachelor's degree or at least 5 years of CMMS experience.
At least 5 years of experience working with an enterprise asset management software suite.
At least 5 years of experience using Microsoft Word and Excel.
At least 5 years of experience planning, scheduling, and auditing facilities or maintenance activities.
At least 2 years of program or project management experience.
At least 2 years of data-analysis experience in a facilities maintenance program, specifically in asset management and spare-parts optimization.
Customer-service and project-management experience.
Proficiency with Microsoft Projects software.
Ability to work a flexible schedule, shift, or work area, including weekends, nights, and/or holidays.
Self-driven, organized, and able to work in a fast-paced team environment.
Proven written and verbal communication skills.
Ability to lift up to 75 pounds.
Ability to communicate verbally efficiently.
Ability to perform repetitive wrist, hand, and/or finger movements and tasks requiring close visual acuity, including preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.

Nice To Haves

User-training experience is desired.
A two-year associate degree or professional training in Business Administration, Information Systems, Engineering, or a related field.
A bachelor's degree or equivalent.

Responsibilities

Measure and publish physical-inventory metrics for management; interpret results, troubleshoot processes, and recommend improvements.
Collect and maintain accurate equipment metadata, including manufacturer, model, serial number, and system-structure information; ensure equipment is labeled, barcoded, or otherwise identifiable in the facility.
Maintain work-order data, including user setup, employees, shifts, crews, supervisors, equipment assignments to PM plans and work packages, and scheduled due dates or initial meter points for system-generated work orders.
Develop and maintain facility-specific preventive-maintenance plans, schedules, routes, and work packages.
Support management reviews of work-order data accuracy, including equipment, employee and vendor hours, parts usage, work-order types, closing codes, and comments.
Support work scheduling and assignment; manage system work orders to ensure their proper creation, planning, updating, and closure.
Collect and maintain accurate spare-parts metadata, including supplier, catalog number, minimum and maximum quantities, pricing, manufacturer, and part numbers.
Drive materials-management processes in the facilities store, including creating or generating requisitions, purchase orders, and purchase-order receipts in CMMS and purchasing software.
Develop and maintain 5S practices in the stores.
Work with facilities teams to develop and maintain critical-spares lists.
Audit materials-management processes through regularly scheduled cycle counts.
Provide management with data to support corrective action based on cycle counts, KPIs, or other CMMS data.
Work with facilities teams to reduce costs and improve parts quality.
Provide software training to end users and new CMMS administrators; serve as a liaison for problem-solving and escalation.
Coach and educate staff on CMMS functions and task best practices; provide Tier 1 CMMS support for the Facilities team.
Perform other duties or tasks as assigned by leadership.