CMMS (Computerized Maintenance Management System) Administrator
About The Position
The CMMS (Computerized Maintenance Management System) Administrator updates and maintains information relating to asset information, inventory, purchase orders, preventive maintenance, and vendor relations. The role supports Facilities Operations by managing work orders and related data in CMMS software, coordinating with vendors and service personnel, and helping develop standard preventive maintenance procedures and schedules. The position also supports inventory audits and critical spare-parts management, budget tracking, report creation, and software training for technicians and other CMMS Administrators. The role requires an understanding of facilities management trades and the ability to plan and manage work with minimal supervision. Work involves frequent office and computer tasks, occasional handling of materials and equipment, and exposure to distribution-center environmental conditions.
Requirements
- High school graduate or GED.
- At least one year of experience associated with general knowledge of work orders, purchasing, warehousing processes, and inventory management.
- Understanding of facilities management trades, common repairs, parts, and services.
- Ability to plan and manage work and meet deadlines under minimal supervision.
- Proficiency in Microsoft Office, Tableau, and additional database systems as required.
- Excellent written and oral communication skills to sustain vendor relations, and a collaborative working style.
Nice To Haves
- Trade or undergraduate technical/engineering education is strongly preferred.
- Proficiency in computerized maintenance management is preferred.
- Previous work experience in facilities maintenance/management or a similar area is strongly preferred.
Responsibilities
- Order necessary materials and parts from vendors.
- Assist with sourcing parts and services from new vendors.
- Conduct regular inventory management and audits and maintain the Critical Spare Parts list.
- Perform daily data analysis on parts and assets.
- Create and process work orders within CMMS software.
- Assist with budget tracking and data entry in tracking software.
- Work with the Facilities Operations Manager (FOM) and Systems Support Manager to establish a standard approach to IRIS preventive maintenance procedures and scheduling.
- Assist with assigning and scheduling service personnel or route work to appropriate vendors.
- Manage work orders to ensure they are properly created, planned, updated, and closed.
- Verify vendor and order information for correctness, checking against previously obtained information as needed.
- Coordinate and communicate frequently with vendors and provide required documents and information for updating and creating accounts.
- Create new reports and edit existing reports as requested by the FOM.
- Provide software training to technicians and CMMS Administrators, and serve as a liaison for problem solving and escalation.
- Perform other duties as assigned.
Benefits
- 401(k) with employer match, depending on position and eligibility.
- Employee Assistance Program.
- Medical, dental, and vision coverage, depending on position and eligibility.
- Telemedicine services.
- Flexible spending accounts.
- Commuter benefits.
- Tuition assistance.
- Adoption assistance.
- Various voluntary insurance options.
- Employee discounts and access to partner discount programs.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
